Procurement Assistant (Foreign/Local)

We are seeking detail-oriented, organized, and proactive Procurement Assistants to join our growing team! We currently have open tracks specializing in both Local Procurement and Foreign Purchasing Operations.

In this role, you will assist in requisition processing, record keeping, supplier communication, and maintaining our quality standards across purchasing operations.

Key Responsibilities

Common Core Responsibilities:

• Process purchase requisitions and prepare compliant purchase orders (POs).
• Maintain accurate, up-to-date records of purchases, pricing, and supplier databases.
• Collaborate with team members and internal departments to ensure smooth procurement flow.

If assigned to Procurement Assistant (Local):

• Local Purchasing: Coordinate directly with local suppliers for canvas, order placement, and timely delivery of goods.
• Process Improvement & Quality Management: Recommend improvements to procurement policies/procedures and support the implementation of the company’s quality management system (QMS).

If assigned to Procurement Assistant (Foreign):

• Invoice & Shipment Coordination: Reconcile supplier invoices with POs, coordinate shipment details with Accounting, approve receiving reports, and resolve order discrepancies with foreign suppliers.
• Tracking & Reporting: Maintain and update procurement tracking boards (e.g., Monday.com) and generate monthly shipment, cost analysis, and financial reports.

Qualifications & Requirements

• Education:

  • Local track: Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
  • Foreign track: Bachelor’s degree in Customs Administration or related field.

• Experience:

  • 6 months to 1 year of procurement or purchasing experience.
  • Fresh graduates are welcome to apply!

• Skills & Competencies:

  • Knowledge of basic procurement procedures, vendor communication, and procurement regulations.
  • Basic knowledge of logistics, vendor sourcing, and cost analysis/financial reporting.
  • Proficiency in Microsoft Office applications (Excel, Word); familiarity with project tracking tools like Monday.com is an advantage.
  • Strong attention to detail, organization, and problem-solving skills.