Procurement Assistant / Specialist

Role Description

We are seeking a proactive, organised, and detail-oriented Procurement Assistant / Specialist to support end-to-end procurement activities and ensure the timely, cost-effective, and compliant sourcing of goods and services. The role will coordinate with suppliers and internal stakeholders to manage purchasing requirements, maintain accurate procurement records, and support efficient supply processes.

Key responsibilities include reviewing purchase requisitions and procurement requirements; identifying and evaluating suitable suppliers; requesting and comparing quotations, pricing, specifications, lead times, and commercial terms; preparing and processing purchase orders and related documentation; monitoring order status, delivery schedules, and outstanding commitments; coordinating with suppliers to resolve pricing, quality, quantity, delivery, and invoice discrepancies; maintaining accurate supplier databases, contracts, purchase records, and pricing information; supporting supplier onboarding, evaluation, and performance monitoring; assisting with inventory and replenishment planning; ensuring purchases comply with approved budgets, procurement policies, and internal controls; preparing procurement reports, spend analysis, cost comparisons, and performance summaries; and supporting audits and procurement documentation reviews.

The Procurement Assistant / Specialist will also identify opportunities for cost savings, supplier consolidation, process improvements, and risk reduction while maintaining appropriate standards for quality, delivery, compliance, and business continuity.

Qualifications

• Diploma or bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Logistics, or a related discipline preferred.
• Good understanding of procurement processes, purchasing procedures, supplier management, and supply chain operations.
• Strong negotiation, communication, coordination, and relationship-management skills.
• Excellent attention to detail and accuracy in handling quotations, purchase orders, contracts, and procurement records.
• Ability to compare commercial proposals, analyse costs, and evaluate supplier performance.
• Proficiency in Microsoft Office, particularly Excel; familiarity with ERP or e-procurement systems is an advantage.
• Strong organisational and time-management skills with the ability to manage multiple purchasing activities and deadlines.
• Good analytical, problem-solving, and follow-up skills.
• Ability to work effectively with suppliers and cross-functional internal teams.
• Strong understanding of procurement compliance, internal controls, confidentiality, and ethical purchasing practices.
• Proactive and commercially aware approach to identifying savings and process improvements.
• Adaptable, responsible, and comfortable working in a fast-paced environment.