PROCUREMENT ASSISTANT SUPERVISOR

Key Responsibilities

• Assist in supervising daily procurement and purchasing activities.
• Coordinate with suppliers regarding quotations, orders, delivery schedules, and product availability.
• Prepare and review purchase requests, purchase orders, canvass sheets, and other procurement documents.
• Request and evaluate supplier quotations based on price, quality, availability, and delivery terms.
• Monitor outstanding purchase orders and follow up on delayed or incomplete deliveries.
• Maintain accurate procurement records, supplier files, and purchasing reports.
• Assist in identifying and evaluating potential suppliers.
• Negotiate with suppliers on pricing, payment terms, delivery schedules, and other commercial conditions when authorized.
• Coordinate with Finance, Warehouse, Operations, and other departments regarding purchasing requirements.
• Monitor inventory levels and coordinate replenishment based on operational requirements.
• Ensure procurement activities comply with company policies, approval procedures, and budget requirements.
• Assist in resolving supplier issues, including discrepancies, damaged goods, and delivery problems.
• Prepare regular procurement reports and provide updates to management.
• Help train and guide procurement staff on purchasing procedures and documentation.
• Perform other procurement-related duties assigned by management.

Experience

• At least 3–4 years of experience in procurement, purchasing, or supply chain operations.
• Previous experience in a senior buyer, procurement specialist, or supervisory role is preferred.
• Experience in supplier negotiation, quotation analysis, purchase orders, and procurement documentation.

Skills and Competencies

• Good knowledge of purchasing and procurement procedures.
• Strong negotiation and supplier-management skills.
• Good analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to monitor multiple purchase orders and deadlines.
• Proficient in Microsoft Office, particularly Excel; experience with ERP or purchasing systems is an advantage.
• Good organizational and time-management skills.
• Ability to supervise, coach, and coordinate with procurement staff.
• Ability to work under pressure and meet deadlines.
• High level of integrity and professionalism.