Procurement Associate

We are looking for a detail-oriented and proactive Procurement Associate to join our team! In this role, you will be a key player in our operations, ensuring that our projects and offices have the materials and supplies they need to succeed. You will work directly with the Procurement Officer, assisting with vendor sourcing, order management, and maintaining accurate records.

If you are organized, dependable, and eager to grow your career in procurement and supply chain, we want to hear from you.

WHY JOIN US?

• Be part of a dynamic team contributing to the development of Mindanao.
• Gain hands-on experience in the construction industry's procurement process.
• Opportunity to develop your skills in a supportive environment that values Competence, Accountability, Impact, and Malasakit.

YOUR KEY RESPONSIBILITIES

• Vendor & Sourcing Support: Research local and national suppliers for construction materials and office supplies. Send Requests for Quotation (RFQs) and compile summaries for review.
• Order Management & Tracking: Accurately encode purchase orders and vendor details into our database. Monitor active orders and follow up with suppliers to confirm delivery schedules. Verify received items against delivery receipts.
• Record Keeping: Maintain an organized filing system for all physical and digital procurement documents, ensuring easy retrieval of purchase orders, invoices, and receipts.
• Reporting & Coordination: Monitor office supply inventory and request restocking as needed. Update site and warehouse teams on delivery schedules to ensure smooth receiving.
• Administrative Support: Perform other related administrative tasks assigned by the Procurement Officer.

WHAT WE ARE LOOKING FOR

Qualifications:

• Bachelor’s Degree in Business Administration, Management, or a related field.
• At least 6 months to 1 year of experience in an administrative, data entry, or purchasing support role.
• Experience in the construction industry is a significant advantage.

Required Skills & Attributes:

• Basic understanding of the procurement process.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and accurate data entry skills.
• Detail-Oriented & Organized: You maintain accurate records and files.
• Proactive & Dependable: You follow through on tasks without needing constant prompting.
• Ethical & Trustworthy: You handle supplier information and prices with integrity and discretion.
• Eager to Learn & Adaptable: You are open to new tasks and can manage shifting priorities.

Preferred Qualifications:

• Experience using procurement trackers or e-procurement/ERP tools.
• Familiarity with local and national suppliers.
• Basic knowledge of receiving, inventory, and warehouse coordination.
• Short courses or training in procurement, supply chain, or office administration.

DECISION-MAKING AUTHORITY
In this role, you will have the authority to encode orders and maintain records fully, follow up on orders within guidelines, and make recommendations for sourcing and restocking.

WORKING CONDITIONS

• Environment: Standard office environment with regular computer and phone use.
• Travel: Occasional travel to project sites and supplier locations.
• Schedule: Standard working hours, with occasional extended hours during peak periods.