Procurement Associate

Job Requirements:

• Bachelor’s degree in Business Administration, Supply Chain, Finance, or a related field.
• At least 1–2 years of experience in procurement, vendor management, or administrative support (preferred).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP or procurement systems is a plus.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Primary Function:

Procurement Associate is responsible for managing and processing the accreditation of suppliers to ensure compliance with company standards, policies, and regulatory requirements. This role also supports governance initiatives by conducting reviews of the procurement manual for potential improvements, presenting the manual to buyers and proponents, and auditing buyer transactions to ensure adherence to procurement guidelines. The position plays a key part in maintaining a reliable and qualified supplier base while promoting transparency and accountability in procurement operations.

Key Responsibilities:

GOVERNANCE

• Support the development and enforcement of procurement governance frameworks.
• Collaborate with governance and compliance teams to implement best practices in procurement operations.
• Conduct audits of buyer transactions to assess adherence to procurement guidelines and identify any irregularities.
• Present the procurement manual to buyers and proponents to ensure understanding and compliance.
• Conduct regular reviews of the procurement manual to identify areas for improvement and ensure alignment with current policies and practices.

ACCREDITATION

• Coordinate and process supplier accreditation applications in a timely and accurate manner.
• Review and validate submitted documents for completeness, accuracy, and compliance with company requirements.
• Communicate with suppliers to request missing or updated documentation.
• Maintain and update supplier records in the accreditation system or database.
• Collaborate with internal stakeholders (e.g., Procurement, Legal, Compliance) to ensure alignment on accreditation criteria.
• Monitor accreditation status and notify relevant teams of expiring or non-compliant suppliers.
• Assist in the development and improvement of accreditation processes and documentation standards.
• Generate reports and metrics related to supplier accreditation activities.
• Ensure confidentiality and data integrity in handling supplier information.