Procurement Associate

Duties and Responsibilities

Procurement and Sourcing

• Source and evaluate qualified suppliers, contractors, and service providers for construction-related requirements.
• Obtain and analyze quotations, proposals, and bids to ensure competitive pricing and favorable terms.
• Conduct supplier accreditation, evaluation, and performance monitoring.
• Develop and maintain a reliable network of suppliers and vendors.

Purchasing and Contract Management

• Prepare and process Purchase Requests (PRs), Requests for Quotation (RFQs), Purchase Orders (POs), and related procurement documents.
• Negotiate pricing, payment terms, delivery schedules, warranties, and contractual conditions.
• Coordinate with suppliers to ensure timely delivery of materials, equipment, and services.
• Monitor and track procurement activities to ensure compliance with project schedules.

Project and Site Coordination

• Collaborate with Project Managers, Engineers, Quantity Surveyors, and Site Personnel to determine project procurement requirements.
• Monitor material requirements and procurement schedules based on project timelines.
• Coordinate delivery logistics and resolve supply chain issues affecting project operations.

Cost Control and Budget Management

• Assist in cost-saving initiatives through strategic sourcing and supplier negotiations.
• Conduct price benchmarking and market research for construction materials and services.
• Monitor procurement expenditures and ensure purchases are within approved budgets.

Documentation and Compliance

• Maintain accurate procurement records, supplier databases, contracts, and purchasing documents.
• Ensure compliance with company procurement policies, contractual obligations, and regulatory requirements.
• Prepare procurement reports, supplier performance reports, and purchasing analyses as required by management.

Inventory and Materials Monitoring

• Coordinate with warehouse and project teams regarding inventory levels and material requirements.
• Monitor critical materials to avoid shortages and project delays.
• Assist in inventory reconciliation and material utilization reviews.

Other Duties

• Participate in vendor meetings, site visits, and supplier audits when necessary.
• Perform other procurement and supply chain-related tasks as assigned by management.

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Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Industrial Engineering, Civil Engineering, or a related field.
• At least 6-months or 1 year of procurement experience, preferably in the construction industry. Fresh Grads are welcome to apply
• Strong knowledge of construction materials, equipment, subcontracting, and procurement processes.
• Experience in supplier sourcing, bidding, contract negotiation, and vendor management.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience using ERP, procurement, or inventory management systems is an advantage.
• Strong analytical, negotiation, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Ability to work under pressure and manage multiple procurement activities simultaneously.