Procurement Associate

Area of Assignment: PBSP Head Office (Citynet Central, Mandaluyong City)

DUTIES AND RESPONSIBILITIES

1. Assists the Procurement Officer and Specialists in team direction and activities

2. Supports execution of canvassing/sourcing activities based on the direction of the Procurement team

3. Assists and facilitates the development and implementation of a procurement management system, which includes planning, awarding, administering, and monitoring all related matters

4. Maintains and updates the procurement monitoring system and provides feedback on purchase orders to Requesting Unit.

5. Drafts letters, memoranda, faxes, email, etc.; monitors progress, and; liaises with vendors during the entire procurement cycle

6. Ensures availability of supporting documents for audit and review purposes

7. Prepares the necessary documents for competitive bidding and provision of grants

8. Ensures that full and proper justification and documentation are provided for review and approval by the respective Procurement Authority in line with appropriate level of authority

9. Follow-up with suppliers, as needed, to confirm or change orders.

MINIMUM QUALIFICATION GUIDELINES

Education : Bachelor’s Degree of any courses related to Business Administration, Procurement and/or Supply Chain

Experience : At least one (1) year work experience in the field of procurement and/or supply chain.

Other / Special Skills : Good interpersonal skills with ability to communicate at all levels; proactive; process-oriented, structured, and organized; high ethical and compliance standards

Contract Type: Project-Based (until December 31, 2026)