Procurement Associate-Foreign

The Procurement Associate – Foreign is responsible for supporting the Company's international procurement activities, including sourcing products from overseas suppliers, coordinating purchase orders, monitoring shipments, and ensuring timely and accurate completion of importation and procurement documentation. The role works closely with suppliers, freight forwarders, logistics, finance, and internal departments to ensure the smooth and cost-effective delivery of imported products.

Key responsibilities

• Source and evaluate foreign suppliers based on product quality, pricing, lead time, payment terms, and other procurement requirements.
• Request and compare quotations from international suppliers and assist in supplier negotiations.
• Prepare and process Purchase Orders (POs) and other procurement-related documents.
• Coordinate with overseas suppliers regarding order confirmation, production schedules, availability, shipment status, and delivery timelines.
• Monitor the status of international orders from PO issuance through shipment and arrival.
• Coordinate with freight forwarders, brokers, and logistics partners regarding shipping and importation requirements.
• Review and ensure completeness and accuracy of importation documents, including commercial invoices, packing lists, bills of lading/air waybills, certificates of origin, and other applicable documents.
• Monitor shipping schedules, vessel/flight details, and estimated arrival dates.
• Coordinate with Accounting/Finance regarding supplier payments, deposits, balances, and other payment requirements.
• Coordinate with Warehouse and Logistics teams to ensure proper receiving and documentation of imported goods.