Procurement Associate (Project Based)

Responsibilities:

1. Create and process POs based on approved PRs and procurement requirements.
2. Review PR details and coordinate with requestors regarding incomplete or unclear information.
3. Monitor open PRs and follow up with buyers/requestors to ensure timely PO creation.
4. Monitor open POs and coordinate with suppliers regarding delivery schedules and outstanding quantities.
5. Maintain an updated PO/PR monitoring tracker and provide regular status reports.
6. Escalate overdue deliveries and unresolved procurement issues to the appropriate buyer or supervisor.
7. Coordinate with suppliers, warehouse, requestors, and other relevant departments regarding PO and delivery concerns.
8. Ensure procurement documents and records are complete and properly maintained.
9. Assist in reconciling PO information against delivery documents and invoices when required.
10. Perform other procurement-related administrative tasks as assigned.

Qualifications:

1. College graduate or fresh graduate may be considered if he/she has strong organizational and analytical skills
2. At least 1 year procurement working experience 
3. Highly organized and detail-oriented — able to manage a large volume of PRs and POs accurately.
4. Strong follow-up skills — proactively coordinates with suppliers and internal stakeholders regarding deliveries and pending PRs.
5. Analytical and systematic — able to identify overdue POs, pending PRs, and potential delivery issues.
6. Good communication skills — comfortable coordinating with suppliers, requestors, warehouse, finance, and other departments.
7. Time management — able to prioritize urgent requirements and meet deadlines.
8. Accuracy and attention to detail, particularly in PO details, quantities, prices, delivery dates, and supplier information.
9. Accountability and reliability — consistently maintains accurate and updated procurement records.
10. Able to work independently while also functioning effectively within a team.