procurement

About the role

The Junior Procurement Officer supports the company's procurement process from receiving purchase requests (PR), issuing purchase orders (PO), tracking goods and services, to document filing in compliance with company policies. The role ensures continuous supply of goods and services to the company. The position also involves receiving, storing, organizing, and distributing goods and services accurately according to specifications and timelines, while maintaining warehouse facilities in an orderly and safe condition.

Key responsibilities

• Execute procurement based on purchase requests (PR) or Material Lists from project teams, issue purchase orders (PO) and send to suppliers
• Coordinate and follow up on invoices, tax invoices, and receipts from suppliers to ensure accuracy and completeness
• Conduct vendor sourcing and compare prices from at least 3 vendors according to company criteria and specifications
• Make follow-up calls to ensure timely delivery of goods and coordinate with relevant parties on goods inspection
• File and organize PO documents, invoices, tax invoices, and receipts, and submit complete and accurate documentation to the accounting department
• Prepare weekly payment summary reports and present to management for approval and payment authorization
• Receive goods from suppliers in coordination with relevant departments, transfer and store items on designated shelves
• Monitor warehouse inventory quantities to match actual usage and record data in the system

About you

• Bachelor's degree or higher
• 0-2 years of experience
• Proficiency in MS Office (Excel, Word, PowerPoint) is preferred
• Communication and coordination skills
• Ability to handle pressure well