Procurement Coordinator

About the role

The Procurement Coordinator is responsible for the accurate and timely procurement of lifts and spare parts to support the company's operational delivery and service requirements. This role manages the day-to-day processing of purchase orders across the business, ensuring lift orders and inventory replenishments are raised in accordance with minimum stock levels, forecasts, and contractual deadlines. Working closely with the Operations, Sales Administration, Warehouse, and Accounts teams, the Procurement Coordinator provides essential support to the company's ability to meet installation and service targets. This role supports the Head of Supply Chain by managing routine purchasing activities.

Key responsibilities

• Raise and process purchase orders for full lift stock based on required minimum stock levels, Sales Manager forecasts, and manufacturing lead times.
• Track open purchase orders and follow up with suppliers on delivery status and ETAs.
• Communicate order updates and delivery timelines to relevant internal stakeholders.
• Maintain spare parts inventory in line with established minimum and maximum stock levels.
• Place regular orders to ensure parts availability for service jobs and customer requirements, accounting for international supplier lead times and shipping.
• Monitor inventory levels against min/max parameters and trigger replenishment orders as required.
• Identify stock shortfalls and escalate exceptions to the Head of Supply Chain.
• Work closely with Warehouse Manager to coordinate stock requirements and delivery expectations.
• Act as the first point of contact for routine supplier queries relating to order status and delivery, escalating pricing, contractual, or service issues to the Head of Supply Chain.
• Maintain accurate records of pricing, lead times, and product data.

About you

• Minimum 3 years' experience in purchasing, procurement, or supply chain required.
• Familiarity with purchase order processing and ERP/inventory management systems; experience with Simpro software highly regarded.
• Strong attention to detail and data accuracy.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational skills with the ability to manage competing priorities and multiple tasks simultaneously.
• Clear written and verbal communication skills across multiple teams.
• Ability to work independently and manage routine tasks with minimal supervision.

Abou Us

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company. With 12,600 people and over 15,000 deployed workstations across 6 countries. The largest and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly