Procurement Coordinator

• Ø Coordinate procurement activities for fit-out and interior design projects. Ø Source materials, equipment, and subcontractor services. Ø Support project teams with procurement planning and execution. Ø Maintain supplier relationships and procurement records. Ø Receive and review purchase requisitions from project teams. Ø Obtain and evaluate supplier quotations. Ø Prepare and issue Purchase Orders (POs). Ø Negotiate pricing, delivery schedules, and payment terms within approved limits. Ø Coordinate with suppliers to ensure timely delivery of materials. Ø Track orders and follow-up on pending deliveries. Ø Verify compliance of purchased items with project specifications. Ø Maintain procurement documentation and supplier databases. Ø Coordinate with designers, project managers, quantity surveyors, and site teams. Ø Resolve procurement-related issues, shortages, and delivery delays. Ø Monitor procurement costs and support budget control initiatives. Ø Prepare procurement reports and status updates for management. Ø Ensure adherence to company procurement policies and procedures. Ø Request quotations from approval and potential suppliers. Ø Recommend supplier selection based on technical and commercial evaluations. Ø Issue Purchase Orders within approved budgets and delegated authority limits. Ø Coordinate directly with suppliers regarding delivery schedules and order requirements. Ø Escalate procurement risks, delays, and non-compliance issues to management. Ø Recommend alternative suppliers or materials to meet project requirements. Ø Verify and approve procurement documentation for processing, as per company authorization matrix

Desired Candidate Profile

• Diploma or bachelor’s degree in engineering, business administration, supply chain management, procurement. Ø 2 to 5 years of procurement experience, preferably in interior fit-out, construction, or design industries. Ø Proficiency in MS Office, especially Excel (comparison sheets, logs). Ø knowledge of local market suppliers, manufacturers, and logistics processes. Ø knowledge of procurement and supply chain management principles. Ø Understanding interior fit-out, construction, and design industry processes. Ø Familiarity with supplier evaluation, tendering, bidding, and contract administration. Ø Understanding budgeting, cost control, and commercial terms Ø Proficiency in ERP systems, procurement software, and Microsoft Office applications. Ø Strong negotiation and vendor management skills. Ø Excellent sourcing and supplier relationship management abilities. Ø Cost analysis and price comparison skills. Ø Ability to prepare purchase orders, procurement reports, and documentation accurately. Ø Time management and prioritization skills to handle multiple projects simultaneously. Ø Attention to detail and accuracy in processing procurement transactions. Ø Ability to work collaboratively with designers, project managers, quantity surveyors, and site teams. Ø Ability to manage multiple procurement requests and deadlines in a fast-paced project environment. Ø Ability to monitor procurement schedules and ensure timely delivery of materials. Ø Ability to anticipate supply chain risks and implement mitigation measures