Procurement Coordinator

Job Summary

The Procurement Coordinator supports the Procurement team in managing day-to-day purchasing activities, supplier follow-ups, purchase order processing, documentation, and delivery coordination. This role helps ensure that procurement requests are handled accurately, records are maintained properly, and goods and services are delivered on time in accordance with company requirements and procurement procedures

Key Responsibilities

• Support Procurement Officers in processing purchase requests, purchase orders, quotations, and related documentation.
• Prepare, encode, and release purchase orders based on approved requests and instructions from the Procurement Officer or Head of Procurement.
• Coordinate with suppliers to confirm order acceptance, delivery schedules, pricing details, availability, and any changes or delays.
• Monitor open and pending purchase orders and promptly escalate delays, discrepancies, or urgent requirements to the Procurement Officer.
• Maintain accurate procurement records, including purchase orders, quotations, delivery receipts, invoices, supplier information, and other supporting documents.
• Coordinate with warehouse, receiving, operations, and finance teams to verify deliveries, resolve documentation issues, and support payment processing.
• Respond to internal procurement-related inquiries and provide timely status updates to requestors and stakeholders.
• Maintain and update supplier contact details, price references, procurement trackers, and filing systems.
• Assist in preparing basic procurement reports, trackers, summaries, and data entries as required by the team.
• Ensure procurement activities follow company policies, approval processes, and documentation requirements.

Qualifications

• Minimum diploma-level qualification in Business Administration, Supply Chain Management, Procurement, or a related field is required; a bachelor’s degree is preferred.
• With 2 years experience in an admin, coordinator, or support role preferred (procurement experience a plus, not required)
• Comfortable using Microsoft Excel, email, and basic office software
• Organized, reliable, and detail-oriented
• Good communication skills, especially for following up with suppliers
• Able to handle repetitive tasks and multiple follow-ups at once