Procurement Coordinator

Position Overview: The Procurement Coordinator supports the end-to-end purchasing process for fast-paced human services program(s). This role receives procurement requests, obtains and compiles vendor quotations, prepares purchasing recommendations for approval, and—once approved—issues Purchase Orders (POs) to secure goods and services for delivery. The Coordinator maintains an accurate procurement catalog in SharePoint lists and/or Excel, tracking each purchase by price, tax, and total. Working without a dedicated ERP system, the ideal candidate is a detail-oriented, organized early-career professional who thrives in a rapid-response environment, communicates clearly with vendors and internal stakeholders, and is eager to learn sound procurement practices.

Key Responsibilities/Essential Functions:

• Request Intake & Coordination

• Quotations & Vendor Sourcing

• Purchase Orders & Delivery

• Record-Keeping & Cataloging

• Compliance & Documentation

• Stakeholder & Vendor Communication

• Rapid Response & Ad Hoc Support

• Receive, review, and log incoming procurement requests from program and operations staff

• Clarify specifications, quantities, and timelines with requestors to ensure accurate sourcing

• Solicit and compile vendor quotations, comparing pricing, availability, and lead times

• Prepare clear purchasing recommendations and quote summaries for review and approval

• Issue Purchase Orders (POs) upon approval and confirm order details with vendors

• Track orders through fulfillment and coordinate delivery, resolving discrepancies as needed

• Verify received goods against POs and packing slips, and flag damaged or incorrect items

• Maintain a procurement catalog in SharePoint lists and/or Excel, separating price, tax, and total for each purchase

• Keep procurement records, POs, quotes, and receipts organized and audit-ready

• Help ensure purchases follow applicable procurement policies, approval thresholds, and contract requirements Coordinate with program teams, operations staff, and finance

• Communicate professionally with vendors on quotes, orders, delivery status, and issues

• Provide status updates to requestors and coordinate across distributed teams in a remote environment Follow established procurement best practices and standards while developing skills

• Participate in training and professional development to grow procurement expertise

• Process urgent or last-minute purchase requests in support of critical operational needs

• Provide timely procurement support during high-volume or time-sensitive periods

• Maintain flexibility to adapt to evolving program demands and priorities

Required Qualifications & Core Competencies:

• Associate or Bachelor's degree in Business Administration, Supply Chain, Procurement, Accounting, or related field (or equivalent experience);

• 0–2 years of experience in procurement, purchasing, administrative, or related support role, including internships or coursework

• Demonstrated ability to organize information accurately and manage tasks reliably (e.g., through coursework, internships, or prior roles)

• Interest in supporting high-volume, time-sensitive operations with clear documentation requirements Working knowledge of or willingness to learn:

o Microsoft Excel for tracking price, tax, and totals (formulas, sorting, filtering)

o SharePoint lists and document libraries for cataloging procurements

o Purchase Order processes and basic procurement documentation Clear written and verbal vendor communication

o Ability to manage multiple requests with fast turnaround expectations

o Strong written and verbal communication skills

o Strong attention to detail and accuracy with numbers and records Ability to work both independently and as part of a team in a fully remote environment

o Protect confidential and procurement sensitive information and immediately disclose potential conflicts of interest.

Desired Skills:

• Strong organizational and record-keeping habits

• Basic numeracy and comfort calculating price, tax, and totals

• Willingness to learn and act on feedback

• Interest in vendor management and cost-conscious purchasing

• Time management and prioritization

• Adaptability in fast-changing environments

• Collaboration and team engagement

• Ethical judgment and confidentiality

• Experience supporting residential, shelter, or human services programs

• Familiarity with Purchase Order workflows and vendor onboarding

• Knowledge of basic procurement compliance and approval controls

Conditions of Employment:

• Employees must be a U.S. Citizen or a Legal Permanent Resident

• Employment is contingent upon successful completion of the following screening:

o Federal background investigation (up to and including a Tier 4 DHS clearance)

o Criminal history check

o Verification of employment and education history

o Compliance with all government credentialing requirements

o Drug Screening

• Employees must adhere to all federal security, confidentiality, and operational protocols while working within government facilities.

• Must be able to speak, read, and write in English

• Anovaeon operates 24 hours/365 days a year and requires the flexibility to work additional hours, nights, weekends, and holidays

• Must show proof of eligibility to work in the U.S. Internal background check to the satisfaction of contract requirements.

• If applicable, Child Abuse/ Neglect Report (CAN) or child protective services check with no adverse findings.

Physical Requirements:

• Ability to sit at a computer workstation for extended periods while conducting work duties

• Ability to bend, stoop, reach, and perform repetitive motions

• Visual acuity for detailed computer work and document review

• Ability to communicate effectively

• Capability to manage high-volume workloads

Work Environment:

• Fully Remote Position

• High-volume program supporting continuous (24/7) operations

• Requires responsiveness, flexibility, and attention to detail

• Frequent collaboration via virtual platforms

• May involve extended periods of computer work and documentation processing

• Fast-paced operational environment requiring attention to detail and professionalism

Other Duties & Information: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time

• Travel Requirements: Up to 10–15% as needed

• Location: Remote

About Anovaeon LLC: https://www.anovaeon.com

Anovaeon LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We don’t staff projects—we bring the right teams with the right tools, guided by innovative leadership, that together deliver operational success. From disaster response and recovery to migration and emergency preparedness, we integrate strategic leadership with hands-on execution. Our team combines deep industry experience with data-driven solutions, ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.

Anovaeon LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

If you need any accommodations to complete the application, participate in an interview, take part in pre-employment testing, or engage in any part of the selection process, please contact us at [email protected]