Procurement Coordinator

• Procurement of the Material

1.1. Register and Record all PO/ Contract in Renewal Management software

1.2. Supplier Registration

1.3. Supplier Payment Mode & Terms

1.4. Material Part number code creation in system

1.5. Material Procurement and Delivery as per LPO / Contract Schedule

1.6. Negotiation for the material procurement and discount

1.7. Release of the LPO and Payment to the Suppliers / Subcontractor

1.8. Submission of the Invoices to Customer, Approval of Invoices for Suppliers

and Subcontractor

1.9. Work closely with finance team in sorting payment terms for supplier and

customer

• Logistics Works

2.1. Plan the Material / Shipment to & Fro to site within UAE

2.2. Submit the Enquiry, negotiate with FF and Book the Shipment

2.3. Track the material inflow and Inform the Sales team / PM on timely basis

2.4. Inform the customer / warehouse on Material Arrival

2.5. Arrange the Delivery at warehouse / Site as per INCOTERMS

2.6. Assist PM in scheduling and coordinating with vendors on material delivery.

2.7. Maintain a database of Freight forwarder region basis (5)

2.8. Periodic visit at Sharaf warehouse and maintain the records of Stock Items

• Other Works

3.1. Lighting Projects Estimation and Design on Dailux, AGI 32, Sketchup, 3D

Modelling, AutoCAD etc Software

3.2. Projects Material Submittals and Compliance Statement preparation

3.3. Maintain all records and documents related to Project / LPO – Estimation,

Procurement and Logistics

3.4. Warranty Claim follow Up and arrange replacement

3.5. Spares Stock and maintenance of Stock

3.6. Processing the sample Order and delivery at site

3.7. Maintaining the records of Manufacturer products Quarterly basis

3.8. Perform Site visit as and when required for technical discussion along with

Project manager and Sales Manager

3.9. Perform Energy Audit at site as and when applicable.

Requirements:

• Bachelor degree in Engineering (Electronics / Electrical or Eq.)
• Experience of min 3 years or more in the lighting industry
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, Power point and
• Outlook
• Software Knowledge – MS Projects/ Primavera ,Dialux, Autocad, EVO,AGI32,Autocad.
• Strong knowledge of procurement processes, vendor management, and
• supply chain coordination.
• Experience in sourcing materials related to solar systems, lighting products,
• electrical components, and energy solutions.
• Ability to compare quotations, negotiate pricing, and finalize purchase orders
• Knowledge of solar products such as panels, inverters, batteries, mounting
• structures, cables, and LED lighting products.
• Strong coordination skills with suppliers, warehouse, logistics, and project teams.
• Knowledge of ERP systems, procurement software, and inventory management tools.
• Experience in the lighting division will be added advantage.