Procurement Coordinator

Role & responsibilities

The Shared Service Coordinator - Procurement, will be responsible for responsible for the day-to-day transactional execution of the Procure-to-Pay (P2P) cycle specifically Purchase Requisition (PR), Price Quotation (PQ), Purchase Order (PO) creation, and Goods Receipt Note (GRN) posting. This role requires close collaboration with suppliers and internal teams to deliver efficient and cost-effective procurement solutions.

This will be shift work depending on the country you are supporting.

Key Responsibilities

• Oversee end-to-end P2P processes, ensuring smooth operations from purchase requisition to invoice processing and payment.
• Monitor efficiency and compliance with company policies.
• Serve as the primary point of contact between procurement, finance, logistics, and operation steams.
• Ensure timely communication for PO conversion, GRN posting, and necessary purchase order modifications.
• Facilitate swift decision-making to prevent procurement delays.
• Process and manage purchase orders (POs) with accurate data entry and timely creation.
• Follow up on open POs with internal stakeholders.
• Assist in resolving unposted invoice discrepancies by posting GRNs, creating/amending POs, and coordinating with AP team.
• Maintain procurement records and prepare reports on daily purchasing activities.

Preferred candidate profile

Essential

• 2-5 years of experience in a hands on procurement role, with a focus on the P2P process
• International exposure is mandatory for effective coordination with various entities.
• Strong understanding of the Procure-to-Pay (P2P) cycle, including PO conversion, GRN posting,and PO modifications.
• Familiarity with procurement software/ERP systems and Microsoft Office Suite (Excel, Word,etc.).

Preferred

• Prior knowledge of Navision would be beneficial
• Prior experience in a procurement role within energy, infrastructure, or related sectors.