Procurement Coordinator

About McIlwain

McIlwain Civil Engineering is a Queensland-based civil construction company headquartered in Murarrie.

Since 1961, McIlwain has been creating outstanding community assets and has become one of Australia’s most trusted and experienced contractors. Over this time, our industry capabilities have evolved to include works within transport, building, services infrastructure, urban, as well as the industrial and energy sectors.

About the role

McIlwain is seeking an experienced and highly organised Procurement Coordinator to join our Precontracts team in Brisbane.

This role is responsible for coordinating procurement activities during the tender process, ensuring accurate, competitive and timely pricing is received from suppliers and subcontractors. You will work closely with our Estimating team and supply chain to develop procurement packages, manage requests for quotation and ensure tender compliance requirements are met.

As the Procurement Coordinator, you will:

• Ensure McIlwain conforms with tender compliance requirements relevant to suppliers and subcontractors.
• Coordinatethe tender procurement process to guarantee timely, accurate and competitive pricing from the supply chain.
• Develop and maintain strong relationships with the supply chain.
• Review tender documentation to understand compliance requirements for individual work practices, such as Asphalt Prequalification and approved products.
• Develop tailored procurement packages for individual tenders to ensure suppliers and subcontractors receive relevant information.
• Engage with the supply chain to understand expected quotation rates andtakenecessary action.
• Update RFQ packages with relevant addenda.
• Ensure the timely receipt and filing of quotations to meet tender deadlines.
• Assist the Estimator with undertaking quote comparisons via Excel spreadsheets, as required, to compare subcontractor and supplier quotes.
• Assist the Estimator with reading, understanding and interpreting supplier and subcontractor quotations to ensure they comply with our requirements.
• Provide feedback to suppliers and subcontractors for individual tenders.
• Identify and engage with social enterprises.
• Provide other procurement services and assistance as required.
• Compile subcontractor information for tender submission documents.
• Ensure subcontractors’ contact details are always up to date for tender submissions.
• Update supplier and subcontractor personnel records.
• Follow the correct procedure for obtaining approvals to engage subcontractors and suppliers.
• Distribute onboarding packs to new suppliers and subcontractors.
• Check for compliance with company procedures and enter the relevant information into Ideagen.
• Provide an analysis of subcontractors’ performance during the tender assessment stage.
• Provide data entry and general clerical services as required by the direct line manager.

Qualifications and Experience:

• Certificate IV in Office Administration or Purchasing/Procurement equivalent
• 5-10 years related experience in a high-volume environment

Benefits:

• Career development and training opportunities
• Paid Parental Leave for primary and secondary carers
• Weekly gym or wellness reimbursement scheme
• Bonus annual leave days to encourage a work/life balance
• Salary reviews undertaken twice yearly and an End of Year Bonus Scheme
• Cultural Leave Exchange
• Free NAWIC membership
• Employee referral bonus program

McIlwain is committed to nurturing a diverse and inclusive culture of opportunity. We encourage applications from candidates with culturally diverse backgrounds, people who identify as LGBTQIA+ and people with disabilities.

Next steps:

• Submit your CV online to apply for this role
• Only suitable applicants will be contacted to proceed
• Successful candidates will be required to undergo a pre-employment medical and criminal history check
• Applications will only be accepted from candidates who have the right to work in Australia