Procurement Coordinator

Job Summary: The Procurement Coordinator is responsible for executing day-to-day purchasing activities to support project work, service operations, and branch inventory requirements. Reporting to the Procurement Supervisor, this role ensures timely and cost-effective acquisition of materials and services while maintaining strong supplier relationships and internal collaboration. The Procurement Coordinator plays a critical operational role in supporting project delivery, supply continuity, and financial accuracy through disciplined purchase order management and vendor coordination.

Responsibilities

• Purchase materials and services for projects, service work orders, branch stock replenishment, and indirect expenditures as directed.
• Issue and manage purchase orders in accordance with company policies, project and service requirements.
• Verify best price and availability from approved suppliers; negotiate pricing when appropriate within delegated authority.
• Follow up on pending orders to confirm acknowledgment, estimated ship dates, tracking details, and delivery timelines.
• Escalate delayed or critical supply issues to the Procurement Supervisor when necessary.
• Develop and maintain positive working relationships with manufacturing and supplier partners.
• Verify accuracy of purchase order confirmations including quantities, pricing, and shipping information.
• Contact suppliers to resolve discrepancies related to confirmations, shipments, or fulfillment.
• Monitor vendor performance and communicate improvement opportunities to Purchasing Administration.
• Collaborate with Project Managers, Operations, and Service teams to set expectations and ensure purchased materials meet customer expectations and required deadlines.
• Coordinate with warehouse teams or inventory coordinators across branch locations to confirm stock availability and arrange inter-branch transfers when applicable.
• Review purchase documentation for accuracy and compliance.
• Partner with Accounting to resolve invoice discrepancies, pricing variances, and receipt issues.
• Maintain accurate procurement records within ERP and related systems.
• Must be able to achieve all objectives of this position. Requires some amount of timely supervision to ensure the proper tasks are being accomplished and that communication is adequate, timely, in the correct manner.
• Other duties as assigned.

Required Qualifications

• Minimum of 1 year experience in procurement, strategic sourcing, warehousing, supply chain management or other related field
• Experience within a project-based industry (e.g., systems integration, low-voltage construction, manufacturing, or large-scale installation services)
• Knowledge of overall system function in building automation, security, or fire integration

Preferred Qualifications

• Minimum of 3 year experience in procurement, strategic sourcing, warehousing, supply chain management or other related field
• Experience with Procurement in a Security System Integrator or similar business vertical

Physical Demands In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information

• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary

• Benefits:

• Medical

• Dental

• Vision

• Flexible Spending Accounts

• 401K w/ company match

• Life/AD&D/LTD

• Paid Vacation/Sick/Holidays

• Employee Assistance Program

• Pet Insurance

Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [email protected]. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled