Procurement Engineer

• Basic Function

As a Procurement Engineer, you will be responsible for managing and supporting end-to-end procurement activities, including sourcing, purchasing, vendor management, order processing, and delivery of goods and services required for the Company's operations. The role involves close coordination with vendors, internal stakeholders, and plant teams to ensure timely, cost-effective, and compliant procurement while supporting uninterrupted business operations.

• Key Result Areas (KRAs)

A. Procurement Planning & Execution

1. Understand operational, project, and business requirements and execute procurement activities accordingly.
2. Review and process PRs and determine the appropriate procurement route (PO/WO/SO).
3. Plan and schedule procurement activities for Steam Plants, Briquetting Plants, CCs operations and processing equipment.
4. Collaborate with internal stakeholders to ensure timely fulfilment of procurement requirements.
5. Prepare POs, WO’s and SO’s with accurate commercial, contractual, and statutory terms.
6. Coordinate with stakeholders and approving authorities for timely approvals.

B. Vendor Sourcing, Evaluation & Development

1. Identify, evaluate, onboard, and develop vendors through market research and Vendor assessments.
2. Obtain quotations, prepare comparative statements, and recommend Vendors based on commercial and technical evaluations.
3. Monitor Vendor performance and conduct periodic Vendor evaluations.
4. Develop and maintain professional Vendor relationships in line with Company policies and procedures.
5. Ensure timely vendor onboarding and vendor code creation.

C. Commercial Management & Cost Optimization

1. Negotiate pricing, payment terms, delivery schedules, contracts, and commercial conditions to achieve cost savings and value optimization.
2. Verify compliance with contractual milestones and recommend payment releases as per agreed terms.
3. Identify alternate sourcing opportunities, process improvements, and cost optimization initiatives.
4. Monitor market intelligence, commodity prices, Vendor trends, and procurement best practices to support sourcing decisions.

D. Vendor Coordination & Supply Assurance

1. Coordinate with vendors regarding order placement, dispatch schedules, and order execution.
2. Coordinate with transporters, Collection Centers, Storage Yards, and plant teams to ensure timely delivery and minimal operational disruptions.
3. Track order status and proactively follow up with Vendors to ensure adherence to delivery commitments.
4. Resolve vendor queries, delivery issues, commercial disputes, and procurement-related concerns.

E. Payment Processing & GST Compliance

1. Coordinate with user departments, plant teams, and site teams for timely submission of GRNs, Work Completion Certificates, User Satisfaction Certificates, and other supporting documents.
2. Monitor vendor invoice submissions and undertake payment follow-up with the Accounts team.
3. Track vendor GST compliance and coordinate GST payment releases upon verification and reconciliation.
4. Ensure procurement transactions are processed under the correct legal entity, business unit, and GST registration.

F. Documentation, MIS & Compliance

1. Maintain accurate records of procurement activities, including PRs, POs, WOs, SOs, GRNs, invoices, payments, receipts, budgets, and vendor documents.
2. Maintain vendor master data, Vendor databases, and procurement records.
3. Prepare procurement MIS reports, Vendor performance reports, pending payment reports, spend analysis reports, and management dashboards.
4. Ensure compliance with procurement policies, approval matrices, statutory requirements, audit observations, and internal controls.