Procurement Engineer

JOB DESCRIPTION – PROCUREMENT ENGINEER (MEP)

Department: Procurement / Commercial
Industry: MEP / Electromechanical Contracting
Reports To: Procurement Manager / Commercial Manager / General Manager

Job Purpose

The MEP Procurement Engineer is responsible for the procurement of electrical and mechanical materials, equipment, subcontracted works, and services required for MEP projects. The role ensures that materials are procured in accordance with approved specifications, project schedules, budgets, and contractual requirements while achieving competitive commercial terms.

Key Responsibilities

• Review project BOQs, specifications, drawings, material submittals, approved vendor lists, and procurement schedules.
• Receive and review Material Requisitions (MR) from project teams before initiating procurement.
• Send RFQs to approved and suitable suppliers and subcontractors.
• Obtain and evaluate quotations based on technical compliance, price, delivery period, payment terms, warranty, and other commercial conditions.
• Prepare technical and commercial comparison sheets for management approval.
• Negotiate prices, discounts, payment terms, delivery schedules, warranties, and other commercial conditions with suppliers.
• Prepare and issue Purchase Orders (PO/LPO) after obtaining the required approvals.
• Coordinate with project engineers and suppliers to ensure proposed materials comply with project specifications and approved material submittals.
• Follow up on material approvals, samples, technical data sheets, compliance statements, and related documentation.
• Coordinate deliveries according to project priorities and site requirements.
• Follow up with suppliers to avoid delays and immediately highlight any procurement risks that may affect the project schedule.
• Maintain procurement logs showing RFQ status, quotation status, approvals, LPO status, expected delivery dates, and actual delivery dates.
• Monitor procurement against the approved project budget and report any cost variance before placing orders.
• Coordinate with the Cost Control/Commercial team regarding budget availability, committed costs, and procurement cost reports.
• Coordinate with Accounts regarding supplier invoices, payment terms, advance payments, PDCs, and outstanding supplier payments.
• Verify supplier invoices against approved LPOs, delivery notes, and agreed commercial terms.
• Maintain proper records of quotations, comparison sheets, approvals, LPOs, delivery notes, invoices, and supplier correspondence.
• Develop and maintain an updated database of MEP suppliers and subcontractors.
• Evaluate supplier performance based on price, quality, technical compliance, delivery performance, and responsiveness.
• Identify alternative suppliers and equivalent materials where required, subject to technical and consultant/client approval.
• Support project teams in urgent procurement requirements and material shortages.
• Coordinate procurement of major MEP packages such as switchgear, cables, busbars, lighting, containment, wiring accessories, HVAC equipment, plumbing materials, pumps, fire-fighting systems, and ELV systems.
• Support subcontractor procurement and commercial evaluation when required.
• Ensure procurement activities comply with company procedures, project requirements, and contractual obligations.

Required Qualifications

• Bachelor's Degree in Electrical Engineering, Mechanical Engineering, or a related engineering discipline.
• Experience in MEP procurement within construction or electromechanical contracting companies.
• Good knowledge of MEP materials, equipment, suppliers, and subcontractors.
• Ability to read BOQs, specifications, technical drawings, and material submittals.
• Strong commercial negotiation and supplier-management skills.
• Good knowledge of Microsoft Excel and ERP/procurement systems such as Odoo.
• Good written and verbal communication skills.
• Knowledge of the UAE MEP supplier market is preferred.

Key Skills

Technical: MEP materials, BOQ review, specifications, technical compliance, material submittals, procurement planning.

Commercial: RFQ preparation, quotation analysis, comparison sheets, price negotiation, LPO preparation, payment terms, cost control.

Management: Supplier evaluation, delivery follow-up, procurement tracking, coordination with project/site teams, documentation and reporting.

Key Performance Indicators (KPIs)

• Procurement cost versus approved budget.
• Savings achieved through negotiation and alternative sourcing.
• Percentage of materials delivered on or before required dates.
• Number of delayed procurement items affecting site progress.
• RFQ-to-LPO processing time.
• Supplier delivery and quality performance.
• Accuracy of procurement records and committed-cost reporting.
• Percentage of purchases made within approved budget and specifications.
• Reduction of urgent/unplanned purchases.
• Compliance with approved procurement procedures.

Pay: From AED5,000.00 per month

Work Location: In person