Procurement Engineer

Job Title: Procurement, Logistics & Store ControllerJob Purpose

The Procurement, Logistics & Store Controller is responsible for managing the complete flow of materials from supplier/factory to warehouse, project site, or customer.

The role ensures that materials are purchased correctly, delivered on time, properly received, accurately recorded, and efficiently distributed while maintaining clear coordination between sales, operations, accounts, suppliers, freight companies, and site teams.

Key ResponsibilitiesProcurement

• Receive approved material requirements, purchase requests, and confirmed project orders.
• Prepare and issue Purchase Orders to suppliers and factories.
• Verify quantities, specifications, model numbers, finishes, accessories, drivers, and other requirements before placing orders.
• Obtain and compare supplier quotations where required.
• Negotiate pricing, lead time, payment terms, freight terms, and delivery conditions.
• Follow up continuously with suppliers regarding:
• Production status
• Expected completion dates
• Packing
• Documentation
• Shipment readiness
• Delays or shortages
• Maintain an updated supplier and purchasing database.
• Coordinate supplier payments with the Accounts Department.

Logistics & Shipping

• Arrange local and international shipments by sea, air, courier, or land.
• Obtain freight quotations and compare shipping options.
• Coordinate with freight forwarders, suppliers, customs agents, and transport companies.
• Prepare and check shipping documents including:
• Commercial invoices
• Packing lists
• Certificates of Origin
• Bills of Lading / Air Waybills
• Delivery documents
• Track shipments from supplier dispatch until final delivery.
• Inform management and relevant departments immediately of any expected shipping delays.
• Coordinate customs clearance and delivery to warehouse or project site.
• Maintain shipment tracking records for all active orders.

Store & Inventory Control

• Manage all incoming and outgoing stock.
• Inspect delivered materials against Purchase Orders and packing lists.
• Verify quantities, model numbers, specifications, and physical condition upon receipt.
• Report damaged, missing, incorrect, or defective materials immediately.
• Ensure every stock movement is properly recorded.
• Maintain accurate inventory records for:
• Available stock
• Reserved project stock
• Delivered materials
• Returned materials
• Damaged materials
• Samples
• Spare parts
• Conduct regular physical stock counts and reconcile them with system records.
• Organize the store so materials can be easily identified and retrieved.
• Ensure expensive or sensitive lighting products are stored safely.

Project Material Coordination

• Coordinate with Sales and Operations regarding project material requirements.
• Reserve stock for confirmed projects.
• Prepare materials for site deliveries according to project schedules.
• Coordinate deliveries with electricians, drivers, site engineers, and customers.
• Ensure correct quantities and materials are delivered to each project.
• Maintain records of partial deliveries and pending balances.
• Track project material shortages and arrange replenishment when required.
• Follow up on materials returned from projects.

Delivery & Documentation

• Prepare Delivery Notes and material release documentation.
• Ensure customers or site representatives sign delivery documents.
• Maintain proper records of all deliveries.
• Coordinate transportation and delivery scheduling.
• Optimize deliveries to reduce unnecessary transportation costs.
• Ensure proof of delivery is returned and properly filed.

Warranty, Replacement & Returns

• Track defective products and warranty claims.
• Coordinate replacements with factories and suppliers.
• Maintain records of returned and replacement materials.
• Follow up until replacement products are received and delivered to the customer.

Internal Coordination

The employee will work closely with:

• Managing Director
• Sales Engineers
• Sales & Operations
• Designer / Technical Team
• Accountant
• Electricians / Installation Team
• Drivers
• Suppliers and factories
• Freight forwarders and logistics companies

Key Performance Indicators – KPIs

Performance will be measured based on:

• Purchase order accuracy
• On-time material availability
• Supplier delivery performance
• Shipment delays
• Inventory accuracy
• Number of stock discrepancies
• Material shortages at project sites
• Logistics and freight cost control
• Proper documentation of deliveries
• Reduction of damaged, missing, or unaccounted materials
• Speed of resolving supplier and warranty issues

Required Qualifications

• Diploma or Bachelor's degree in Supply Chain, Logistics, Business Administration, Engineering, or a related field preferred.
• Previous experience in procurement, logistics, inventory, or warehouse management.
• UAE experience preferred.
• Experience in lighting, electrical products, construction materials, MEP, or building materials is highly preferred.
• Good understanding of international shipping and import procedures.
• Strong Microsoft Excel skills.
• Experience using ERP/accounting/inventory systems is preferred.
• Familiarity with Zoho Books or similar systems is an advantage.

Required Skills

• Strong organization and follow-up skills.
• Very high attention to detail.
• Ability to manage multiple orders and projects simultaneously.
• Strong supplier negotiation skills.
• Good communication skills.
• Ability to work under pressure and meet deadlines.
• Strong numerical and documentation skills.
• Ability to identify discrepancies before they become project problems.
• Responsible and accountable for company stock and materials.

Ideal Candidate

The ideal candidate should be someone who is extremely organized and proactive and does not wait until a delivery deadline to discover a problem.

The person should always know:

• What has been ordered
• What is under production
• What is ready
• What has been shipped
• What is in transit
• What has arrived
• What is currently in stock
• What is reserved for each project
• What still needs to be delivered
• What items are delayed or missing

The objective of the role is to provide management with complete visibility and control over purchasing, inventory, logistics, and project material movements.

Pay: AED3,000.00 - AED6,000.00 per month

Work Location: In person