Procurement engineer

Procurement Engineer – Mechanical

Key Roles & Responsibilities

1. Material Requisitions (MR)

   • Review engineering requirements and prepare/review MRs.
   • Ensure specifications, quantities, standards, material grades and required documentation are clearly defined.
   • Coordinate with Engineering and Procurement to resolve technical gaps.

2. Supplier RFQs

   • Prepare technical RFQ packages for mechanical/HVAC materials and equipment.
   • Identify suitable suppliers/manufacturers based on approved vendor lists and project requirements.
   • Ensure RFQs include drawings, specifications, datasheets, MTOs and required standards.

3. Technical Bid Evaluation (TBE)

   • Review supplier technical offers against project specifications.
   • Prepare technical comparison/evaluation reports.
   • Identify deviations, exclusions, qualifications and technical clarifications.
   • Coordinate with Engineering and Procurement before commercial evaluation.

4. Supplier Technical Coordination

   • Communicate with suppliers regarding technical requirements and clarifications.
   • Review supplier datasheets, drawings, calculations, certificates and technical submissions.
   • Follow up on pending technical information and ensure timely responses.

5. Mechanical / HVAC Procurement

   • Support procurement of HVAC equipment, ductwork materials, piping/mechanical items, supports, insulation, valves, accessories and related materials.
   • Understand applicable project standards, specifications and material requirements.
   • Verify material grades, thicknesses, ratings, standards and certification requirements.

6. Vendor & Manufacturer Evaluation

   • Identify potential suppliers and manufacturers.
   • Check technical capability, previous experience, certifications, manufacturing capability and delivery capacity.
   • Maintain an updated supplier/vendor database.
   • Support AVL/prequalification requirements.

7. Cost & Commercial Support

   • Obtain and compare supplier quotations.
   • Prepare technical/commercial comparison sheets.
   • Monitor material pricing and lead times.
   • Identify alternative materials or suppliers where technically acceptable.
   • Support cost-saving opportunities without compromising specifications.

8. Purchase Order / LPO Technical Review

   • Ensure the technical scope in PO/LPO is aligned with the approved quotation and project requirements.
   • Check specifications, quantities, delivery requirements and documentation requirements before PO release.
   • Coordinate technical amendments where required.

9. Expediting & Delivery

   • Follow up with suppliers on manufacturing and delivery status.
   • Monitor critical procurement items against the project schedule.
   • Identify delays early and escalate them.
   • Ensure delivery notes and supporting documents are properly received and recorded.

10. Material Inspection & Documentation

• Coordinate material inspection where required.
• Check MTCs, certificates of conformity, test certificates, origin certificates and other required documents.
• Coordinate with QC/Engineering for material acceptance.
• Ensure procurement documentation is properly maintained.

11. Tender Support

• Support the tender/estimation team with supplier RFQs and quotations.
• Prepare preliminary MTO/BOQ checks.
• Obtain budgetary and project-specific quotations.
• Support technical proposal preparation.
• Track supplier quotations against tender deadlines.

12. Oil & Gas / Project Requirements

• Develop knowledge of Oil & Gas procurement practices and project specifications.
• Understand requirements for hazardous areas, explosion-proof equipment, offshore applications, duty/standby philosophy, certification and material traceability.
• Ensure procurement packages reflect project-specific requirements.

13. Procurement Register & Document Control

• Maintain the procurement register.
• Track MR → RFQ → quotation → TBE → approval → PO → manufacturing → inspection → delivery.
• Maintain supplier correspondence and technical submissions.
• Ensure documents are filed systematically and are traceable.

14. Coordination

• Coordinate closely with:

  • Engineering
  • Estimation/Tendering
  • Procurement
  • QC
  • HSE
  • Project Management
  • Suppliers/Subcontractors

• Attend procurement/project coordination meetings when required.

Key expectation

The person should not simply collect quotations. The Procurement Engineer should be able to understand the mechanical/HVAC technical requirement, communicate it correctly to suppliers, evaluate their technical offers, identify deviations, and support Procurement in making the correct purchasing decision.

Desired Candidate Profile

Candidate Profile – Procurement Engineer (Mechanical / HVAC)

We are looking for a Procurement Engineer with a Mechanical Engineering background, preferably with experience in HVAC, Oil & Gas, EPC, offshore or industrial projects. The candidate should have a strong technical understanding of mechanical equipment and materials, combined with practical procurement and supplier-management experience.

The ideal candidate should be capable of understanding engineering requirements, preparing and reviewing Material Requisitions (MRs), RFQs, MTOs/BOQs and Technical Bid Evaluations (TBEs), and coordinating with suppliers to obtain technically compliant and commercially competitive offers.

Preferred Qualifications & Experience

• Bachelor’s degree in Mechanical Engineering or a related engineering discipline.
• Practical experience in mechanical procurement, preferably within HVAC, EPC, Oil & Gas or industrial projects.
• Good understanding of HVAC equipment, ductwork, piping, mechanical systems, materials and accessories.
• Experience with MR preparation/review, RFQ preparation, supplier technical evaluation and TBE.
• Ability to read and understand engineering drawings, specifications, datasheets and MTOs.
• Experience dealing with manufacturers, suppliers and subcontractors.
• Knowledge of relevant international/project standards and specifications.
• Experience with vendor prequalification, AVL requirements and supplier documentation is preferred.
• Familiarity with MTCs, certificates of conformity, inspection requirements and material traceability.
• Experience in expediting and monitoring supplier deliveries.
• Good understanding of procurement processes from MR → RFQ → quotation → TBE → approval → PO → manufacturing → inspection → delivery.
• Oil & Gas/offshore procurement experience is highly desirable.
• Knowledge of hazardous-area requirements, explosion-proof equipment, duty/standby philosophy and project-specific procurement requirements is an advantage.
• Good knowledge of MS Excel and procurement/tender registers.
• Ability to maintain proper documentation and follow company ISO procedures and document-control requirements.

Personal & Professional Attributes

• Strong technical and analytical skills.
• Good negotiation and communication skills.
• Proactive in supplier follow-up and problem solving.
• Able to identify technical deviations and commercial risks.
• Good attention to detail.
• Able to work under tight tender and project deadlines.
• Strong ownership and follow-up.
• Practical, organized and results-oriented.
• Able to coordinate effectively between Engineering, Procurement, Estimation, QC and Project teams.
• Willing to learn and quickly develop knowledge of Oil & Gas and offshore project requirements.

Key Objective

The candidate should be able to act as the technical link between Engineering, Procurement and Suppliers, ensuring that materials and equipment are technically compliant, competitively sourced, properly documented and delivered in line with project requirements and schedules.