Procurement Engineer – MEP

Senior Procurement Engineer – MEP

Job Summary

We are seeking an experienced Senior Procurement Engineer – MEP to manage the procurement of mechanical, electrical, plumbing, firefighting, and ELV/BMS materials, equipment, and subcontracted services for construction projects.

The successful candidate will coordinate technical and commercial evaluations, negotiate with suppliers, manage long-lead equipment procurement, and ensure timely delivery in line with construction and testing and commissioning schedules. The role requires strong MEP technical knowledge, commercial judgment, and experience coordinating documentation for Qatar authority approvals.

Key Responsibilities

Procurement Planning and Sourcing

• Develop procurement plans for MEP packages in coordination with engineering, quantity surveying, planning, and site teams.
• Source HVAC, medium- and low-voltage electrical, plumbing, drainage, firefighting, ELV, and BMS materials, equipment, and services.
• Identify and evaluate suppliers and specialist subcontractors in accordance with project specifications and the Approved Vendor List (AVL).
• Identify procurement risks, long-lead requirements, and alternative sourcing options to protect project schedules and budgets.

Tendering and Bid Evaluation

• Prepare and issue Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Invitations to Bid (ITBs), including relevant drawings, specifications, quantities, and delivery requirements.
• Coordinate bid clarifications and technical evaluations with MEP engineering and QS teams.
• Prepare technical and commercial comparison statements, identifying deviations, exclusions, delivery risks, and cost implications.
• Recommend suitable suppliers and subcontractors based on compliance, quality, price, delivery, and after-sales support.

Technical Submittals and Authority Compliance

• Coordinate complete and accurate material submittals to support timely consultant and authority approvals.
• Obtain technical datasheets, compliance statements, certificates, test reports, and other required supplier documentation.
• Verify that procurement submissions address applicable QCDD and Kahramaa requirements.
• Coordinate compliance with project specifications and relevant ASHRAE, NFPA, IEC, BS, and EN standards.
• Follow up on technical comments and approval conditions with suppliers and engineering teams.

Negotiation and Award

• Negotiate pricing, delivery schedules, payment terms, warranties, performance commitments, and after-sales support.
• Prepare award recommendations and supporting documentation in accordance with company approval procedures.
• Ensure purchase orders and subcontract packages accurately reflect the agreed scope, specifications, commercial terms, and delivery obligations.
• Monitor post-award commitments and resolve supplier performance issues.

Long-Lead Equipment and Factory Testing

• Plan and expedite procurement of long-lead equipment, including chillers, switchgear, generators, pumps, and cables.
• Obtain and monitor manufacturing schedules, inspection dates, testing arrangements, and shipment commitments.
• Coordinate Factory Acceptance Tests (FAT) and Integrated Factory Acceptance Tests (IFAT), where required.
• Follow up on test observations and punch-list closure before shipment.
• Coordinate with QA/QC teams to obtain warranties, spare-parts information, and operation and maintenance manuals.

Delivery, Logistics, and Site Coordination

• Sequence deliveries to meet site requirements and testing and commissioning milestones.
• Coordinate transportation, delivery arrangements, and receipt of materials with suppliers, logistics personnel, and site teams.
• Ensure storage, handling, and preservation requirements are communicated and followed.
• Expedite delayed orders and coordinate corrective action for shortages, damage, or non-conforming supplies.
• Support resolution of material and equipment issues affecting installation or commissioning readiness.

ERP, Reporting, and Documentation

• Process purchase orders through the ERP system and track requisitions, approvals, deliveries, invoices, and order closeout.
• Maintain accurate procurement registers, submittal trackers, delivery schedules, and supplier performance records.
• Prepare procurement reports and dashboards highlighting costs, approval status, delivery risks, and outstanding actions.
• Maintain complete, traceable, and audit-ready procurement documentation.
• Monitor supplier performance and recommend improvements or alternative sources where necessary.

Qualifications and Experience

• Bachelor’s degree in Mechanical Engineering, Electrical Engineering, or a related engineering discipline.
• Substantial relevant experience in MEP procurement within construction, contracting, or EPC companies, including independent management of procurement packages.
• Demonstrated experience procuring HVAC, electrical, plumbing, firefighting, and ELV/BMS systems for multidisciplinary building projects.
• Proven experience coordinating QCDD/Kahramaa-related submissions and supporting consultant approvals.
• Experience managing long-lead equipment, supplier manufacturing schedules, expediting, and FAT/IFAT arrangements.
• Strong understanding of technical and commercial bid evaluation, negotiation, purchase orders, and supplier performance management.
• Experience supporting procurement through installation, testing and commissioning, and project closeout.
• CIPS or CPSM certification is preferred.

Required Skills

• Strong technical knowledge of MEP materials, equipment, specifications, and system interfaces.
• Ability to interpret engineering drawings, bills of quantities, technical datasheets, and compliance documentation.
• Proficiency in ERP/eProcurement systems and Microsoft Excel.
• Strong negotiation, analytical, reporting, and problem-solving skills.
• Effective coordination with suppliers, consultants, engineering, QS, planning, QA/QC, site, and commissioning teams.
• Good command of written and spoken English.
• Ability to manage multiple procurement packages and meet demanding project deadlines.

Working Conditions

Primarily office-based, with site visits for technical coordination, inspections, and issue resolution. Compliance with site safety procedures and PPE requirements is mandatory.

Job Types: Full-time, Permanent

Work Location: In person