Procurement Executive (1 year contract)

About the role

Executive, Procurement role ensures that all procurement transactions are conducted in a legal, ethical and professional manner, in accordance with the guidelines set by the Procurement Department.

Key responsibilities

• Plan and co-ordinate purchasing processing and transactions in a timely and efficient manner to achieve team objectives and Key Performance Indicators (KPIs)
• Work closely with cross functional teams for cost control and recommend purchasing process improvements
• Maintain proper information in the HIS/FIS purchasing module and review PO status
• Source, negotiate and purchase materials from both local and overseas vendors
• Identify new sources of supply and develop specific recommendations; obtain minimum 3 quotations for new item requirements
• Evaluate vendor quotations to ensure alignment with technical and commercial specifications required for the project
• Assess customer requirements, determine appropriate vendors, and analyse financial and purchasing data from quotes
• Advise internal and external stakeholders on purchasing Terms & Conditions
• Ensure Purchase Requisition, Service Requisition, Service Contract, CAPEX and Purchase Order are processed, reviewed and reported within set time scales
• Plan and purchase general supplies, medical supplies, equipment supplies and others according to requirement
• Manage daily operational purchasing needs including planning, issuing and following up on Purchase Orders delivery and shipment schedules
• Evaluate vendor performance based on quality standards, delivery time and pricing; ensure criteria are met according to organizational requirements
• Investigate and amend vendor problems to minimize impact and review economy of all purchases to reduce cost and improve quality and delivery
• Investigate and take corrective action on nonconformance to prevent reoccurrence
• Maintain vendor performance review, cost saving activity and customer satisfaction survey
• Submit all required operational reports to superior within time limits
• Assist and support Procurement team members in daily operations
• Train team members in the department
• Plan and co-ordinate with Central Store in purchase, delivery planning, delivery control and stock control of material
• Implement and maintain safe work habits and good housekeeping practice
• Maintain compliance with company policies and procedures

About you

• Diploma in Purchasing, Business Administration or related field, or equivalent combination of relevant education and experience
• Basic knowledge of Purchasing
• Computer literate, proficient in Microsoft Office applications
• Good verbal and written communication skills