Procurement Executive (Cluster Procurement)

Responsibilities

• Process purchase requests and generate purchase orders through the procurement system in accordance with hotel procedures.
• Review purchase lists and non-store requests from departments to ensure accuracy in item description, quantity and delivery timelines.
• Source quotations from suppliers and ensure competitive pricing in line with procurement guidelines.
• Maintain strong relationships with suppliers and follow up on orders to ensure timely delivery.
• Coordinate with Receiving and Accounts Payable to resolve discrepancies related to pricing, quantity or quality of delivered goods.
• Monitor outstanding and undelivered orders, and escalate delays or issues to the Procurement Manager when necessary.
• Maintain accurate procurement documentation and filing systems for purchase records and supplier information.
• Support urgent purchases and small-value purchases when required.
• Collaborate with various departments to ensure smooth procurement operations and support hotel operational needs.
• Ensure compliance with company policies, procedures and environmental sustainability practices.

Requirements

• Diploma or Degree in Business Administration, Procurement, Hospitality Management or related field.
• Minimum 2 years of procurement or purchasing experience, preferably within the hotel or hospitality industry.
• Strong administrative and organizational skills with attention to detail.
• Good negotiation and supplier management skills.
• Proficient in Microsoft Office and familiar with procurement systems or ERP platforms.
• Good communication and interpersonal skills with the ability to work with multiple departments.
• Good command of spoken and written English.