Procurement Executive

Job Title: Procurement Executive (Contractual – Third-Party Payroll)

Location: Taloja, Navi Mumbai

Job Purpose:

To support the procurement team in end-to-end sourcing and purchase activities including RFQ, negotiation, PO processing, payment follow-up, delivery coordination, and import shipment scheduling while ensuring compliance and timely execution.

Key Responsibilities:

RFQ & Negotiation :

Issue RFQs to vendors, collate and compare quotations.

Lead negotiations to ensure best pricing, payment terms, and commercial conditions.

Maintain quotation records for reference and audits.

PR to PO Process:

Convert approved purchase requisitions into POs in ERP/SAP.

Share PO with vendors and ensure acknowledgement.

Track and follow up on order status and deliveries.

Delivery & Import Coordination:

Follow up with vendors for on-time delivery of materials.

Coordinate import shipments, documentation, and scheduling with freight forwarders/customs agents.

Escalate delays to the concerned stakeholders in advance.

Payment & Compliance Follow-up:

Liaise with accounts team to track vendor payments and resolve issues.

Ensure vendor invoices are submitted with proper documentation and GST compliance.

Coordinate with vendors for corrections, debit notes, and statutory compliance where needed.

Vendor & Document Management:

Maintain accurate and up-to-date records of POs, invoices, and communications.

Track and report vendor performance metrics like on-time delivery and responsiveness.

Assist in audits and documentation compliance.

Qualifications & Experience:

Graduate (Commerce / Engineering / Supply Chain preferred)

3 to 5 years of experience in procurement/commercial/logistics functions

Familiarity with SAP or other ERP systems preferred

Understanding of GST documentation and basic import procedures

Key Skills:

Strong follow-up and coordination skills

Basic knowledge of procurement and logistics processes

Vendor management and negotiation

Communication and teamwork

Working knowledge of Excel, email, and ERP tools