Procurement Executive

About the role

The Procurement Executive is responsible for managing administrative and operational sourcing workflows, securing accurate vendor documentation, maintaining procurement system integrity, and coordinating with logistics and managerial teams to optimize the design-and-build supply chain framework.

Key responsibilities

• Prepare and maintain procurement-related documents, including purchase orders, contracts, and vendor agreements
• Enter and update information in procurement databases and systems, ensuring high levels of accuracy and completeness
• Communicate with vendors to obtain quotes, negotiate competitive pricing, and gather necessary background data for procurement processes
• Verify and process invoices, ensuring they align with approved purchase orders and physical delivery receipts
• Maintain organized, audit-ready records of procurement transactions, contracts, and other relevant structural documents
• Assist the Procurement Manager with strategic tasks, such as conducting market research, performing supplier evaluations, and executing order tracking updates
• Follow up closely on outstanding orders, active deliveries, and other urgent procurement-related matters to ensure timely completion
• Ensure that all local and internal procurement activities strictly adhere to organizational policies, legal regulations, and ethical standards
• Generate structured reports on overall procurement activities, operational expenses, and specific performance indicators as needed
• Ensure the proper filing, retention, and maintenance of both soft and hard copy formats of purchasing-related documents

Strong command of Mandarin (spoken and written) is preferred to handle vendor management, procurement, and client pitching on channels.