Procurement Executive

JOB PURPOSE

The Senior / Procurement Executive is responsible for managing procurement operations. He/She ensures quality standards are followed in all activities and processes. He/She further improves processes by advising on sourcing strategies and improvement changes to ensure timely delivery on projects.

CORE ROLES AND CRITICAL WORK FUNCTIONS

• Documentation of supplier information and update the resource supplier database
• Request quotations from suppliers and negotiate pricing, timelines and payment terms.
• Prepare to buy analysis reports for project purchase for softscape and hardscape
• Compile preliminary tree reports for project submission and monitor approval status.
• Issue Purchase Order and ensure on-time delivery.
• Keep proper record of overseas purchase and shipment documents.
• Assist in planning, coordinating the activities involved in purchasing materials, delivery of materials according to the Project Procurement Plan.
• Manage stock inventory and purchasing cost record.
• Compile propagation of monthly sales report and monthly rooting quantity report.
• Ensure all procurement activities and processes meet quality standards.
• Improving the procurement processes by proposing sourcing strategies and suggesting improvement initiatives to enhance the organisation’s ability to meet project deadlines.
• Manage vendor selection processes as well as vendor performance evaluation.
• Any other relevant duties as assigned.

QUALIFICATIONS, SKILLS & EXPERIENCE REQUIRED

• At least a Diploma/Degree in Business Administration or Horticulture or equivalent
• At least one (1) year of working experience in the related field.
• Proficient in Microsoft Office- Excel, Word, PowerPoint

CORE COMPETENCIES REQUIRED

• Good planning skills and able to multi-task
• Result-oriented with excellent interpersonal and communication skills
• Ability to meet deadlines and meticulous