Procurement Executive

Primary responsibilities;

• Responsible for supporting end-to-end procurement activities, including RFQ, supplier sourcing and selection, price comparison, Purchase Order issuance, and approval coordination, in accordance with SGS policies and procedures.

Specific responsibilities:

Operations Support

• Support the Procurement Manager in daily procurement operations and ensure procurement activities comply with SGS policies and procedures.
• Review and process Purchase Requisitions and Purchase Orders in the ERP/Oracle iProcurement system.
• Maintain accurate procurement records, including PR/PO tracking, supplier records, and procurement-related documentation.
• Follow up on Open PO status, delivery progress, and Goods Receipt completion with requestors and suppliers.
• Support supplier registration, reactivation, and maintenance of the Approved Vendor List (AVL).
• Assist in maintaining Contract Purchase Agreements (CPA) and Blanket Purchase Agreements (BPA).
• Support sourcing activities for low-value purchases in accordance with procurement guidelines.
• Prepare price comparison summaries and procurement evaluations to support Business Units in supplier selection.
• Generate and distribute procurement spend reports to relevant departments.
• Handle procurement-related queries and follow-ups from Business Units.
• Perform any other duties assigned by the Procurement Manager.

Requirements:

• Minimum Diploma in any discipline.
• At least 1 year of relevant working experience in supply chain, logistics, purchasing, inventory, materials management, or warehouse management.
• Bilingual in English and Mandarin, with the ability to communicate effectively with internal stakeholders and external suppliers.
• Proficient in Microsoft Office applications, particularly Excel, including functions such as PivotTables and VLOOKUP.
• Experience with Oracle ERP or other procurement systems will be an advantage.
• Good understanding of purchasing procedures, procurement policies, and sourcing best practices.
• Prior experience in laboratory-related procurement or operational purchasing will be an advantage.
• Good interpersonal, communication, analytical, problem-solving, negotiation, sourcing, and report-writing skills.
• Strong team player with the ability to work effectively with stakeholders across different levels and functions.
• Proactive, responsible, and self-motivated, with a positive working attitude.
• Meticulous and well-organised, with the ability to manage procurement documentation and follow-ups accurately.
• Able to work independently with minimal supervision while meeting deadlines in a fast-paced environment.
• Result-oriented and committed to supporting operational needs and delivering procurement value.