Procurement Executive

Key Responsibilities:

1. Support Procurement Team

• Collaborate closely with the Procurement Manager or team to support the effective and seamless operation of the procurement process.
• Ensure adherence to procurement policies, procedures, and relevant regulations.

 2. Documentation and Record Keeping:

• Maintain accurate and up-to-date records of procurement transactions, including purchase orders, contracts, and vendor information.
• Organize and file procurement-related documents for easy retrieval and reference.

 3. Purchase Requisition and Order Processing:

• Collaborate with departments to clarify specifications, quantities, and delivery requirements.
• Assist in the creation and issuance of purchase orders.
• Monitor and track the status of purchase orders to ensure timely delivery.
• Communicate with suppliers regarding order status, delivery schedules, and any issues that may arise.

 4. Inventory Management:

• Assist in the preparation and distribution of consumables to the respective households.
• Maintain accurate and up-to-date records of inventory transactions, including receipts, issues, and adjustments.
• Conduct routine physical inventory audits to reconcile recorded stock levels with actual on-hand inventory; investigate and rectify discrepancies as needed.

Vendor Management:

• Manage relationships with external vendors, contractors, and service providers.
• Negotiate contracts and agreements for maintenance services.
• Liaise with vendors to obtain quotes, negotiate terms, and facilitate the procurement process.

Qualification:

• Relevant educational background in supply chain management or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office