Procurement Executive

This position is located at Bukit Ceylon, 50200 Kuala Lumpur. Please check the travel distance before confirming your application for the position.

Key Responsibilities:

Stock Ordering & Management

• Place weekly stock orders with the engaged warehouse to outlet using the designated system.
• Initiate orders with the warehouse which will issue POs to suppliers.
• Compile and send order sheets to the warehouse PIC for processing.
• Process inbound stock in the system based on the order allocation file.

Supplier Coordination & Direct Orders

• Place direct orders with suppliers who deliver to outlets using their own fleet.
• Allocate stock for each outlet and confirm orders with suppliers.
• Coordinate with internal admin to issue POs after supplier confirmation.
• Track and ensure sufficient stock across outlets and warehouse for timely replenishment.

Delivery & Logistics Oversight

• Monitor warehouse deliveries via provided reports and check for order fulfilment or drop orders.
• Manage special orders (Fast moving products) and coordinate with warehouse & logistics providers to prioritize deliveries.
• Ensure weekly delivery schedules are shared and tracked for inventory accuracy.

Inventory & Product Analysis

• Maintain and update the Purchasing Master File with accurate SKU costs and selling prices.
• Analyze the top-selling SKUs from sales reports to optimize ordering and stock levels.
• Guide the merchandising team on return/exchange policies and coordinate product recalls with suppliers.

Goods Returns & Supplier Relations

• Maintain a Goods Return File and coordinate returns with suppliers and warehouses.
• Assess new product proposals from suppliers and remove slow-moving items based on outlet demand.
• Collaborate with suppliers on promotions and sales-boosting strategies.