Procurement Executive

Job Location: Kochi(Work from Office)

Job Summary: Planning complex procurement activities for vessels assigned and ensuring timely availability of materials with acceptable quality and cost competitiveness.
Educational Background & Work Experience:

• Any Degree
• 1-4 years of experience in Ship Management ore related experience.

Roles & Responsibilities:

• Develop resources and operating plans for the purchase activities for the assigned vessels.
• Coordinate with the Technical superintendents and fleet manager to understand criticality of materials requests from time to time and ensuring the availability of the same and supporting TSIs in managing vessels purchase activities.
• Checking with vendors to understand product details/specifications/price etc wherever required & ensuring suitability of same with vessel to avoid wrong supplies.
• Monitor purchase requests raised by Vessel on daily basis to have control over pending PRs and challenges pertaining to supply of materials for vessels.
• Manage queries and communicate delays if any, to Technical superintendents as well as to purchase manager/Asst Manager on challenges experienced and action plans thereof.
• Manage queries pertaining to vendors or from vessels on a daily basis.
• Communicate and coordinate with the vessel for specifications and alternatives as well as port details for supplying of materials whenever required.
• Negotiate with existing vendors for cost competitiveness to increase savings for the organisation/owners.
• Complete the purchase requirements by following up with the vendors periodically and ensuring material availability for the vessels as per the timelines indicated.
• Coordinate with crew members who are joining the vessels in order to handover materials for the ships through them.
• Verify and process the PO details including amount and vessels in the software periodically after verification/approval from technical superintendents.
• Ensure invoices are processed without delays and within the timeline to ensure payments are processed for the vendors within due.
• Follow up for the vendor payments as and when required with the accounts team.
• Coordinate with the dispatch team for material transportation & ensuring materials are safely transported to the respective vessels.
• Assisting TSI’s in preparing reports if any.
• Review of CC cost of vessels
• Co-ordination with other dept’s for various info or requirements.
• Process the invoice and have valid reason for invoices on hold and escalate to APM

Functional Skills:

• Understanding of invoicing/purchase process
• Knowledge of parts, tools and technical knowledge of the machineries and supplies
• Excel skills
• Various locations/ports (geography)
• Countries and currencies used.