Procurement Executive

About the role

We are seeking a detail-oriented and proactive Procurement Executive to manage the sourcing, purchasing, and vendor coordination activities within the company. The ideal candidate will ensure timely procurement of goods and services at the best possible cost, quality, and delivery terms, while maintaining strong supplier relationships and compliance with company policies.

Key responsibilities

• Handle daily procurement activities, including sourcing materials, equipment, tools, and services required for construction projects.
• Source and evaluate suppliers to obtain competitive prices, quality products, and suitable delivery terms.
• Request and compare quotations from different suppliers.
• Negotiate pricing, payment terms, and delivery schedules with suppliers.
• Prepare Purchase Orders (PO), purchase requisitions, and other procurement-related documents.
• Follow up closely with suppliers to ensure timely delivery according to project requirements.
• Coordinate with the Project and Site teams regarding material requirements and delivery schedules.
• Monitor stock levels and arrange replenishment when necessary.
• Maintain good relationships with existing suppliers and identify new potential suppliers.
• Evaluate supplier performance in terms of price, quality, delivery, and service.

About you

• Diploma/Degree in Business Administration, Supply Chain Management, or a related field
• 1–3 years of relevant experience in procurement, purchasing or supply chain (fresh graduates with strong administrative skills may be considered)
• Proficient in Microsoft Office (Excel, Word); experience in Autocount accounting software systems is an advantage
• Basic accounting knowledge and understanding of Accounts Payable (AP) processes
• Basic understanding of supplier invoices, Delivery Orders (DO), Purchase Orders (PO), and invoice matching
• Able to coordinate with the Accounts/Finance Team on supplier invoices and payment documentation
• Familiar with basic accounting principles, cost control, and procurement-related financial documentation
• Good command of English and Bahasa Malaysia (Mandarin is a plus, depending on vendor base)