Procurement Executive

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Key Responsibilities1. Procurement Operations & Purchasing

• Manage day-to-day procurement requests from academic and non-academic departments.
• Source, compare, and obtain quotations from approved vendors.
• Prepare purchase orders (POs) and ensure proper approvals are obtained before purchasing.
• Ensure all purchases comply with school procurement policies and budget guidelines.
• Track orders to ensure timely delivery of goods and services.

2. Vendor Management & Liaison

• Maintain and update a database of approved suppliers and vendors.
• Liaise with vendors to obtain quotations, negotiate pricing, and ensure quality service delivery.
• Build and maintain strong professional relationships with suppliers.
• Monitor vendor performance in terms of quality, pricing, and delivery timelines.
• Resolve issues related to delayed deliveries, incorrect orders, or service quality concerns.

3. Budget Monitoring & Cost Control

• Support departments in ensuring purchases remain within approved budgets.
• Assist Finance in monitoring expenditure against procurement plans.
• Identify cost-saving opportunities without compromising quality.
• Provide procurement cost analysis and recommendations when required.
• Ensure value-for-money principles are applied in all purchasing decisions.

4. Documentation & Compliance

• Ensure all procurement activities are properly documented, including quotations, purchase orders, delivery orders, and invoices.
• Maintain organised procurement records for audit and compliance purposes.
• Ensure adherence to internal procurement policies and financial procedures.
• Support internal and external audit requirements with accurate procurement data.
• Ensure transparency and accountability in all procurement transactions.

5. Inventory & Asset Coordination

• Coordinate with relevant departments to monitor stock levels of frequently used items.
• Support the management of school assets and consumables.
• Ensure proper tracking of delivered goods and confirmation of receipt.
• Assist in maintaining accurate inventory records where applicable.
• Report shortages or overstock situations to relevant departments.

Qualifications & Requirements

• Bachelor’s Degree in Supply Chain Management, Business Administration, Finance, or related field.
• 2–5 years of experience in procurement, purchasing, or supply chain operations is highly preferred.
• Strong negotiation and vendor management skills.
• Good understanding of procurement processes, documentation, and compliance requirements.
• Proficiency in Microsoft Excel and procurement/ERP systems is an advantage.
• Strong attention to detail and organisational skills.

Pay: From RM3,000.00 per month

Application Question(s):

• How long is your notice period?
• How much is your expected salary?

Education:

• Bachelor's (Required)

Experience:

• Procurement: 2 years (Required)

Work Location: In person