Procurement Executive

Role & responsibilities :

Purchase Indent Processing receive and review purchase indents from project sites and departments; validate specifications, quantities, and required delivery dates; escalate incomplete or unclear indents to the Procurement Manager.

Vendor Coordination & RFQ Management float Request for Quotations (RFQs) to approved vendors; follow up for timely quotation submission; maintain updated vendor database and communication records.

Comparative Statement Preparation — prepare accurate comparative statements of vendor quotations covering rates, terms, delivery timelines, and payment conditions; present for Procurement Manager review.

Purchase Order Preparation — draft purchase orders as per approved comparative statements; ensure PO accuracy on rates, quantities, delivery schedule, and terms; obtain necessary approvals as per authority band.

Delivery Follow-up & Expediting — track order status with vendors; expedite pending deliveries; coordinate with logistics and site teams on delivery schedules; escalate delays proactively.

Material Receipt Coordination — coordinate with Store Keeper on material receipt at site; support inspection and quality verification; ensure GRN (Goods Receipt Note) processing for received materials.

Documentation & Records — maintain complete procurement documentation (indents, RFQs, quotations, POs, GRNs, invoices); ensure all records are audit-ready and filed as per document control standards.

Vendor Bill Coordination — receive and verify vendor invoices; cross-check with PO and GRN; forward validated bills to Finance for payment processing.

ERP Data Entry — accurately enter procurement transactions in Farvision ERP; maintain data discipline; ensure timely closure of pending entries and reconciliation.

Any other reasonable duties consistent with your role, assigned by the Procurement Manager or the Management from time to time.