Procurement Executive

The Procurement Executive is responsible for sourcing, purchasing, and managing the supply of raw materials, hardware, accessories, packaging, and services required for furniture manufacturing and retail operations. The role ensures timely procurement, cost optimization, quality compliance, and effective vendor management while maintaining inventory levels to support production schedules.

Key Responsibilities

Procurement & Purchasing

• Source and procure furniture-related materials including wood, MDF, plywood, laminates, veneers, fabrics, foams, hardware, glass, metals, packaging materials, and consumables.
• Obtain quotations from multiple suppliers and negotiate prices, payment terms, and delivery schedules.
• Generate Purchase Orders (POs) and ensure timely processing and approvals.
• Monitor procurement activities to ensure uninterrupted production and operations.
• Maintain procurement records and documentation in accordance with company policies.

Vendor Management

• Identify, evaluate, and onboard new suppliers.
• Develop and maintain strong relationships with existing vendors.
• Conduct supplier performance evaluations based on quality, cost, delivery, and service.
• Resolve supplier-related issues and discrepancies promptly.
• Negotiate contracts and annual pricing agreements where applicable.

Inventory & Planning

• Coordinate with production, warehouse, and sales teams to forecast material requirements.
• Monitor stock levels and reorder points to prevent shortages and overstocking.
• Track lead times and ensure materials are delivered as per production plans.
• Support inventory audits and reconciliation activities.

Cost Control & Analysis

• Analyze market trends and material pricing.
• Identify cost-saving opportunities without compromising quality.
• Prepare comparative cost analyses and supplier evaluation reports.
• Assist management in budgeting and procurement planning.

Quality & Compliance

• Ensure procured materials meet required quality standards and specifications.
• Coordinate with Quality Assurance and Production departments regarding material inspections.
• Ensure compliance with company procurement policies and contractual obligations.
• Maintain accurate procurement records for audits and reporting purposes.

Coordination & Communication

• Liaise with suppliers, logistics providers, warehouse, production, and finance teams.
• Follow up on deliveries, invoices, and payment-related matters.
• Coordinate import procurement activities where applicable.
• Provide regular procurement status reports to management.

Required Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.
• Professional certifications in Procurement or Supply Chain Management will be an added advantage.

Experience

• 2–5 years of procurement or purchasing experience, preferably in the furniture, manufacturing, interior fit-out, woodworking, or related industry.
• Experience in sourcing furniture raw materials and hardware is preferred.

Required Skills & Competencies

• Strong negotiation and vendor management skills.
• Knowledge of furniture manufacturing materials and supply markets.
• Understanding of inventory management and procurement processes.
• Proficiency in ERP systems and Microsoft Excel.
• Strong analytical and cost-management skills.
• Excellent communication and coordination abilities.
• Problem-solving and decision-making skills.
• Ability to work under pressure and meet deadlines.
• Attention to detail and accuracy in documentation.

Key Performance Indicators (KPIs)

• Material availability rate.
• Purchase cost savings achieved.
• Supplier on-time delivery performance.
• Procurement lead time reduction.
• Inventory turnover ratio.
• Purchase order accuracy.
• Vendor performance ratings.
• Reduction in stock-out incidents.
• Compliance with procurement policies and procedures.

Working Conditions

• Office-based role with regular visits to warehouses, factories, suppliers, and furniture production facilities.
• Require travel for supplier meetings, sourcing activities, and market surveys.

Work Location: In person