Procurement Executive

Job Title: Procurement Executive
Department: Procurement and Supply Chain
Reporting To: Project Manager / HOD
Job Location: Thane – Wagle Estate
Working Hours: 10:00 AM to 6:30 PM

Ø Job Summary

We are looking for a Procurement Executive to manage the company’s purchasing activities, coordinate with vendors, obtain competitive quotations, and ensure the timely availability of materials and services as per project requirements. The role will involve vendor coordination, purchase order processing, quotation comparison, price negotiation, and maintaining proper procurement records while ensuring cost-effectiveness and quality.

Ø Key Responsibilities

Purchase Indent Processing receive and review purchase indents from project sites and departments; validate specifications, quantities, and required delivery dates; escalate incomplete or unclear indents to the Procurement Manager.

Vendor Coordination & RFQ Management float Request for Quotations (RFQs) to approved vendors; follow up for timely quotation submission; maintain updated vendor database and communication records.

Comparative Statement Preparation — prepare accurate comparative statements of vendor quotations covering rates, terms, delivery timelines, and payment conditions; present for Procurement Manager review.

Purchase Order Preparation — draft purchase orders as per approved comparative statements; ensure PO accuracy on rates, quantities, delivery schedule, and terms; obtain necessary approvals as per authority band.

Delivery Follow-up & Expediting — track order status with vendors; expedite pending deliveries; coordinate with logistics and site teams on delivery schedules; escalate delays proactively.

Material Receipt Coordination — coordinate with Store Keeper on material receipt at site; support inspection and quality verification; ensure GRN (Goods Receipt Note) processing for received materials.

Documentation & Records — maintain complete procurement documentation (indents, RFQs, quotations, POs, GRNs, invoices); ensure all records are audit-ready and filed as per document control standards.

Vendor Bill Coordination — receive and verify vendor invoices; cross-check with PO and GRN; forward validated bills to Finance for payment processing.

ERP Data Entry — accurately enter procurement transactions in Farvision ERP; maintain data discipline; ensure timely closure of pending entries and reconciliation.

Any other reasonable duties consistent with your role, assigned by the Procurement Manager or the Management from time to time.