Procurement Executive

Role Type

Full-time

Work Hours

Hybrid

Location

Kuala Lumpur

Description of Role

Procurement & Strategic Sourcing

• Source, evaluate and negotiate with suppliers, vendors and service providers to achieve the best balance of cost, quality and service.
• Obtain, analyse and compare quotations for projects and operational purchases.
• Conduct market benchmarking and identify cost-saving opportunities through supplier consolidation and strategic sourcing.

Vendor Management

• Develop, onboard and maintain a pool of approved vendors across events, production, logistics, printing, merchandise, digital and corporate services.
• Monitor supplier performance, service quality, delivery timelines and contract compliance.

Procurement Operations

• Manage end-to-end procurement activities, including purchase requisitions, purchase orders and contract administration.
• Ensure timely procurement and delivery of goods and services to support project execution.
• Maintain procurement records, quotations, contracts and supporting documentation.

Compliance & ISO Management

• Ensure procurement processes comply with company policies, approval workflows and regulatory requirements.
• Support ISO documentation, vendor assessments, audit preparation and corrective action tracking.
• Maintain proper procurement controls, records retention and documentation standards.

Cost Control & Reporting

• Track supplier spending and procurement budgets.
• Prepare procurement reports, cost analyses and savings initiatives for management review.
• Support contract renewal planning and supplier risk assessments.

Requirements

• Diploma or Degree in Business, Procurement, Supply Chain or related field
• 2+ years of procurement, purchasing or vendor management experience
• Experience handling vendor onboarding, supplier negotiations and contract management
• Good understanding of procurement processes and compliance requirements
• Proficient in Microsoft Office (Excel etc) and procurement documentation

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What We're Looking For

• Strong negotiation and stakeholder management skills
• Detail-oriented with strong documentation discipline
• Commercially minded and cost-conscious
• Able to work independently and manage multiple priorities
• Familiar with ISO 9001 processes and vendor audit practices (preferred)
• Experience in marketing agency, events or project-based environment is an advantage

Apply now

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Apply now

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