Procurement Executive

About the role

The Procurement Executive manages end-to-end procurement processes including sourcing, purchase orders, and supplier management. This role involves evaluating suppliers, negotiating prices, and securing cost savings while maintaining accurate purchase records, contracts, and pricing data. The Procurement Executive builds and maintains strong relationships with suppliers and service providers, monitors supplier performance, and addresses issues related to delivery, quality, or compliance. The role includes coordinating with internal departments (Finance, Operations, Projects, or Production) to ensure procurement needs are accurately captured and fulfilled, supporting inventory and logistics teams to maintain optimal stock levels, and contributing to process improvement initiatives in procurement and supply chain.

Key responsibilities

• Manage end-to-end procurement process (sourcing, purchase orders, supplier management)
• Evaluate suppliers, negotiate prices, and secure cost savings
• Maintain accurate purchase records, contracts, and pricing data
• Build and maintain strong relationships with suppliers and service providers
• Monitor supplier performance and address issues related to delivery, quality, or compliance
• Coordinate with internal departments to meet purchasing needs
• Ensure all procurement activities comply with ISO Standards, internal controls and audit requirements
• Prepare procurement reports and ensure compliance with company policies
• Support inventory and logistics teams to maintain optimal stock levels
• Contribute to process improvement initiatives in procurement and supply chain

About you

• Diploma/Degree in Supply Chain, Business Administration, or related field
• Minimum 2–3 years of experience in procurement or purchasing
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Strong data entry skills with accuracy and attention to detail
• Good communication and negotiation skills
• Driven, proactive, and able to work under pressure
• Detail-oriented, organized, and a team player with a positive attitude
• Able to work independently with minimal supervision
• Proficiency in English and Bahasa Malaysia (Mandarin is an advantage)
• Experience working in the manufacturing field will be an added advantage