Procurement Executive

Job Responsibilities

• Manage the sourcing and procurement of products based on specifications, quality standards, market demand and company requirements.
• Monitor inventory levels, sales trends and stock movement to minimise shortages, overstocking and wastage.
• Coordinate cold chain requirements during transportation and storage to maintain product quality and safety.
• Prepare procurement budgets, purchasing forecasts and supply plans to support business needs.
• Identify and develop local and overseas suppliers to expand product selection and maintain reliable supply.
• Evaluate supplier pricing, quality, delivery performance and compliance with company procedures and applicable halal requirements.
• Negotiate prices, payment terms, delivery schedules and other purchasing conditions.
• Monitor market prices, seasonal trends, weather disruptions and other factors affecting local and international supply.
• Coordinate product assessments, sample evaluations and quality checks with relevant departments.
• Coordinate shipments, delivery schedules and import documentation with suppliers, logistics providers and relevant departments.
• Create and maintain product codes, specifications and purchasing records in accordance with centralised procurement standards.
• Analyse purchasing and sales data to identify cost-saving opportunities, demand changes and product performance.
• Resolve supply delays, product discrepancies and quality issues with suppliers.
• Lead and coach team members to achieve procurement objectives and complete assigned projects.

Job Requirements

• At least 3 years of relevant experience in procurement, purchasing or supply chain management.

• Strong product knowledge, preferably in food, frozen products or the retail industry.

• Knowledge of inventory control, cold chain management and supplier evaluation.

• Familiarity with import procedures, shipping documentation and halal requirements is an added advantage.

• Strong negotiation, analytical and problem-solving skills.

• Good communication and interpersonal skills, with the ability to coordinate across departments.

• Able to work independently, manage priorities and meet deadlines.

• Demonstrate integrity, accountability and openness to constructive feedback.

• Able to lead, guide and work collaboratively with a team.

• Proficient in Microsoft Office, particularly Excel for data analysis and reporting.

Academic Qualifications

• Bachelor’s Degree or higher in Business Administration, Procurement Management, Supply Chain Management or a related field.