Procurement Executive

About the Role

We are looking for a detail-oriented and proactive Purchasing Executive to take ownership of inventory planning, merchandise sourcing, and purchasing activities. You will work closely with our internal teams and suppliers to maintain healthy stock levels, source quality merchandise for campaigns, and ensure purchases are made at the right cost and delivered on time.

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Responsibilities:

1. Inventory Management

• Turn sales data, campaign plans and stock movement into a forecast you can defend.
• Set min/max levels per SKU and spot stock-out risks weeks before they happen.
• When a stock-out is coming, find the fastest and most cost-effective way to recover: air vs sea freight, split shipments, expedited production slots, or reallocating stock to the channels where it earns the most.
• Ration limited stock to protect key channels and campaigns until supply catches up.
• Decide what to do with slow movers and dead stock before they tie up cash: bundle, promote, or stop reordering.
• Own a weekly stock health report: weeks of cover, risks and actions.

2. GWP & Merchandise

• Turn a campaign idea into a gift customers want to keep, from bags and pouches to gift boxes and seasonal sets.
• Know your materials, like canvas vs non-woven, PU vs PVC, paper grades and print finishes, and how each one changes cost, feel and durability.
• Find where to cut cost without customers noticing: a different material, finish, size or MOQ.
• Cost every gift down to landed cost per unit, and know what it does to campaign margin.
• Plan backwards from launch dates, so gifts arrive on time even when samples need a second round.

3. Purchasing & Negotiation

• Issue and track every PO from order to inbound, and close it in our ERP with the actual received quantity.
• Negotiate price, MOQ, payment terms and lead time, and track the savings you deliver.
• Push suppliers for our timeline: find out what’s really blocking them and solve it, whether that means deposits, split deliveries or pre-booked production slots.
• Benchmark every price against past purchases and the market, so we know when we’re overpaying.
• Score suppliers on lead time, accuracy and quality, and bring that data to every negotiation.

Requirements:

• Diploma / Degree in Supply Chain, Business Admin, or related field.
• Able to read, type, speak in Mandarin (as we have to deal with China supplier)
• 1–3 years experience in procurement, logistics, or inventory management (FMCG or retail background preferred).
• Strong Excel / Google Sheets skills and good attention to detail.
• Good communication and coordination skills — able to liaise across multiple teams.
• Fast learner with a strong sense of ownership and accountability.

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Top Reasons to work with Smells Good:

• Hybrid Work: Enjoy the flexibility of working from home 2 days a week
• Health & Wellness Benefits: Outpatient medical, over-the-counter medications, Classpass, Gym subscription, therapy sessions, and more to keep you fit and happy
• Look Good, Feel Good: Fashion, hairstyling, and grooming perks to keep you looking fresh
• Tech Perks: Apple Macbook for everyone to support your work.
• Monthly Freebies: Receive FREE company products every month to enjoy and share with friends/family
• Staff discount: Enjoy exclusive employee discounts on company products for yourself, friends, and family.
• Continuous Learning: Benefit from educational support to enhance your skills and grow your career
• Home Sweet Home: Receive RM10,000 when you purchase your first house