Procurement Executive

Job Description – Procurement Executive

Job Title: Procurement Executive
Department: Purchase / Procurement
Reporting To: Procurement Manager / Purchase Manager
Job Location: Dehradun
Experience: 1–4 Years
Employment Type: Full-Time

Job Summary

The Procurement Executive is responsible for sourcing, purchasing, and managing materials, products, and services required by the organization. The role involves vendor management, price negotiation, purchase order processing, inventory coordination, and ensuring timely delivery of quality materials at competitive prices.

Key Responsibilities

• Vendor Management
• Identify, evaluate, and develop reliable suppliers and vendors.
• Obtain quotations from multiple vendors and compare prices, quality, and delivery terms.
• Maintain strong relationships with existing suppliers.
• Negotiate pricing, payment terms, and delivery schedules.
• Purchase Order Management
• Prepare and issue purchase orders (POs) as per approved requirements.
• Ensure purchases comply with company policies and budgetary limits.
• Follow up with suppliers for timely delivery of materials.
• Verify purchase orders against quotations and approved requisitions.
• Material and Inventory Coordination
• Coordinate with the stores, warehouse, production, and other departments to understand material requirements.
• Monitor stock levels and support inventory planning.
• Ensure materials are available as per operational requirements.
• Coordinate the resolution of shortages, damaged materials, and quality issues.
• Documentation and Reporting
• Maintain records of purchase orders, quotations, invoices, and vendor details.
• Prepare procurement reports, cost comparisons, and pending order reports.
• Verify supplier invoices and coordinate with the accounts department for payment processing.
• Ensure proper documentation and compliance with internal procurement procedures.
• Cost Control and Process Improvement
• Identify opportunities for cost savings without compromising quality.
• Monitor supplier performance, lead times, and delivery commitments.
• Support supplier evaluation and procurement process improvements.
• Ensure purchases are completed within approved budgets and timelines.

Required Qualifications

• Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.
• A diploma or degree in Supply Chain Management or Materials Management is an advantage.
• 1–4 years of experience in procurement, purchasing, or supply chain operations is preferred.

Required Skills

• Good negotiation and communication skills.
• Knowledge of vendor management and purchase order processing.
• Proficiency in MS Excel and MS Office.
• Familiarity with ERP systems such as SAP, Oracle, or Tally is an advantage.
• Strong coordination, analytical, and problem-solving abilities.
• Attention to detail and the ability to manage multiple tasks.
• Ability to work within deadlines and cost targets.

Key Performance Indicators (KPIs)

• Cost savings achieved through negotiation and sourcing.
• On-time delivery of purchased materials.
• Supplier quality and performance.
• Compliance with approved procurement procedures.
• Accuracy of purchase orders and procurement records.
• Reduction in procurement lead time and material shortages.

Preferred Candidate Profile

The ideal candidate should be proactive, detail-oriented, and capable of managing procurement activities independently. The candidate must demonstrate strong vendor coordination, negotiation skills, commercial awareness, and a commitment to obtaining the right quality at the right price and time.

Feel Free to Share your CV at [email protected]

Pay: ₹12,000.00 - ₹18,000.00 per month

Work Location: In person