Procurement Executive / Purchase Engineer

Role & responsibilities

1. Purchase requisition and specification

• Receive purchase requisitions (PR) from site, execution, quality, stores and the painting shop, and confirm the requirement is complete before acting on it.
• Finalise the technical specification of every material with the concerned department grade, make, standard, size, packing, shelf life and approved-make list where the client has specified one.
• Challenge over-specification and under-specification. Verify quantity against the bill of quantities, drawing or bar bending schedule before ordering, rather than ordering what was asked for without question.
• Maintain a material master with agreed specifications so repeat items are bought to the same standard every time.

2. Vendor sourcing, quotation and comparative

• Identify and develop vendors for both trades and keep an approved vendor list with capability, capacity, credit terms and past performance.
• Float enquiries with the full specification attached, and obtain a minimum of three quotations for every purchase above the sanctioned limit.
• Prepare the comparative statement on a like-for-like basis — landed cost including freight, loading, taxes, packing and delivery period, not headline rate alone.
• Negotiate rate, payment terms, delivery schedule and warranty. Convert repeat items to rate contracts to stop repeated negotiation on the same material.
• Put the comparative and your recommendation to the Project Head or Director for approval, with a clear reason for the vendor recommended where the lowest quote is not selected.

3. Purchase order and follow-up

• Raise the purchase order in the ERP only after written approval, with correct specification, quantity, rate, taxes, delivery date, payment terms and HSN or SAC code.
• Follow up delivery against the order and give early warning of any delay that will affect the site programme.
• Coordinate transport, unloading and site delivery timing so material arrives at the front when it is needed, not before and not after.

4. Receipt, inspection and stores

• Ensure goods receipt is recorded against the order, with quantity and quality checked at the gate and short or damaged supply raised with the vendor the same day.
• Collect and file material test certificates, batch certificates and manufacturer's warranty — particularly for paint systems, where DFT, batch and shelf life are audited by the client.
• Support the storekeeper on stock levels, reorder levels, ageing stock and monthly physical verification.
• Maintain the client free-issue material register where the client supplies material, and support the monthly reconciliation of issued against theoretical consumption

Preferred candidate profile