Procurement Executive/Officer

Role & responsibilities

1. Manage procurement of raw materials, raw material cost analysis, packaging materials, and maintenance items required for paint manufacturing operations while ensuring timely availability and adherence to quality specifications.

2. Identify, evaluate, and develop suppliers based on quality, cost competitiveness, delivery performance, reliability, and statutory compliance with company standards.

3. Negotiate commercial terms with vendors, including pricing, payment terms, contracts, annual rate contracts and supply conditions to achieve cost optimization and business objectives, vendor audits, vendor risk management.

4. Coordinate with Production, Stores, Quality, Maintenance, and Supply Chain teams to understand material requirements, plan procurement schedules, and ensure uninterrupted production operations.

5. Create purchase orders, track deliveries, and follow up with suppliers to ensure timely receipt of materials and resolution of supply-related issues.

6. Monitor inventory levels and procurement plans to prevent material shortages, optimize stock levels, and support effective warehouse and inventory management.

7. Maintain supplier records, purchase documentation, procurement reports, and ERP/SAP transactions while ensuring accuracy, traceability, and compliance with procurement processes.

8. Analyse market trends, supplier performance, and material costs to identify cost-saving opportunities, improve procurement efficiency, and ensure compliance with company policies and quality requirements.

9. Ensure procurement complies with all applicable statutory, regulatory, environmental, ISO, and company policy requirements by obtaining, verifying, and maintaining all mandatory vendor statutory documents and compliance records to support audits, statutory inspections, vendor qualification, and ongoing regulatory compliance.

10. Procure and manage service contracts (AMC, civil, mechanical, electrical, instrumentation, IT, security, housekeeping, logistics, facility, labour, utilities, and other business support services) by defining the scope of work, establishing SLAs, monitoring contract performance, verifying service completion and invoices, and ensuring compliance with procurement policies and contractual requirements.

Key Result Areas (KRAs)

• Raw Material Procurement Management & Raw Material Cost Analysis
• Vendor Development & Vendor Risk Management & Supplier Relationship Management
• Cost Optimization & Price Negotiation
• Purchase Planning & Execution
• Material Availability & Inventory Control
• Supplier Performance Management
• Purchase Order Management
• Supply Chain Coordination
• Warehouse & Inventory Support
• Procurement Documentation & Compliance
• Statutory Compliance
• Import Procurement

Preferred Candidate Profile

• Graduate/MBA in any discipline.
• Experience in Procurement, Purchase Management, Supply Chain, or Material Management preferred.
• Experience in Paints, Chemicals, Manufacturing, or Process Industries is preferred.
• Knowledge of paint raw materials including resins, pigments, solvents, additives, and packaging materials is an advantage.
• Strong understanding of procurement processes, vendor management, negotiation, and inventory control.
• Experience with ERP/SAP systems and purchase order processing.
• Good communication, analytical, coordination, and problem-solving skills.
• Ability to work effectively with cross-functional teams in a manufacturing environment.