Procurement Expeditor Coordinator

Location Seville, Spain; Madrid, Spain; Bilbao, Spain

Mission Supervise and coordinate the expediting and document control team activities, ensuring execution is aligned with project objectives, proactively identifying and mitigating critical deviations, and fostering cross-functional collaboration to achieve timely deliveries and documentation in accordance with contractual requirements.

Responsibilities

• Expediting Management
• Lead the organization and execution of supplier Kick-Off Meetings.
• Monitor contractual milestones, ensuring the team effectively follows up on manufacturing progress, planning, quality, and deliveries.
• Coordinate the early identification of deviations and ensure timely communication of schedule risks to Project Teams.
• Identify and communicate contractual delays through delay notifications and coordination of recovery plans.
• Issue and follow up on delay notifications and recovery plans, ensuring their implementation and effectiveness.
• Ensure coordination between expediting, logistics, and finance teams to support proper delivery management and invoicing processes.
• Review and approve periodic expediting reports (expediting status, deliveries, cash flow), providing strategic insight to project stakeholders.
• Document Control Management
• Ensure that Document Controllers properly configure document management platforms (e.g., Aconex) according to project requirements.
• Validate document deliverable structures and coding in accordance with established procedures.
• Supervise document version control, access permissions, and workflow management, including transmittal issuance and document distribution to key stakeholders.
• Ensure periodic monitoring of document status, supporting the resolution of critical bottlenecks and delays.
• Promote continuous improvement of document control processes and provide training and support to new team members or project participants when required.

Job Requirements

• University Degree.
• 4–5 years of previous experience in a similar role.
• Advanced English level (B2–C1).
• Experience working with document management systems, preferably Aconex.
• Previous experience in similar functions within renewable energy projects.
• Strong organizational skills, attention to detail, and ability to manage multiple stakeholders in a project environment.

What We Offer

• Career opportunities and professional development in a growing multinational company with a highly qualified team.
• Permanent contract.
• Flexible compensation.
• Full working day.
• Smart working 2 days a week.

Zelestra celebrates the diversity of thought and experience that comes from a variety of backgrounds including, but not limited to, gender, age, ethnicity...

JR3201

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Visit us at zelestra.energy