Procurement Head

Role Summary

Lead procurement operations end-to-end vendor sourcing and negotiation, purchase order follow-up, purchase invoicing, and warehouse coordination — while managing the PI Team and PO Follow-up Team to their goals.

Key Responsibilities

Sourcing & Vendor Management

• Collect and compare vendor quotations; negotiate pricing and margins
• Build strong vendor relationships; resolve escalations
• Identify and onboard new vendors as needed

PO Follow-up

• Ensure timely PO placement, follow-up, and closure with vendors
• Resolve out-of-stock/out-of-print issues quickly; suggest alternatives to Sales
• Fulfill specimen and teacher copy requests within agreed timelines
• Coordinate warehouse delivery, GRN closure, and dead stock reduction

Purchase Invoicing (PI)

• Ensure invoices are verified, created, and approved accurately and on time
• Resolve invoice discrepancies with Finance (credit notes, MRP, freight, etc.)
• Ensure purchase credit memo reconciliation and audit-ready documentation

Payments & Reconciliation

• Manage credit notes, debit notes, and order cancellations with vendors
• Ensure vendor statements are reconciled regularly

Team & Process

• Set and track KRAs/KPIs for PI and PO Follow-up teams
• Drive process improvements (e.g., move manual follow-ups to ticketing systems)
• Ensure procurement compliance and audit readiness
• Work closely with Finance team for payments.
• Work closely with Sales team for discounts & quotations.

Requirements

• 12+ years in procurement/purchase operations (publishing, book distribution, retail, or FMCG preferred)
• Experience managing PI/PO teams and vendor negotiations
• Familiar with ERP (D365/SAP) and Power BI reporting
• Strong negotiation, coordination, and team leadership skills