Procurement Head

Job Description Procurement Head
Company Name: Herbal Chakra Pvt. Ltd.
Department: Procurement
Designation: Procurement Head
Job Summary:
We are looking for an experienced and strategic Procurement Head to lead our procurement operations. The candidate will be responsible for sourcing quality raw materials, packaging materials, vendor management, cost optimization, compliance, and ensuring uninterrupted supply for production. The ideal candidate should possess strong negotiation skills, vendor development experience, and excellent coordination abilities.

Key Responsibilities:
1. Vendor Management & Sourcing

• Identify, evaluate, and onboard reliable vendors for raw materials, packaging materials, and other operational supplies.
• Maintain strong vendor relationships to ensure timely delivery and cost efficiency.
• Negotiate rates, payment terms, and contracts with suppliers.
• Coordinate vendor visits with QA/QC teams for approval of new suppliers.

2. Procurement Planning

• Develop procurement plans based on production schedules, sales forecasts, and inventory requirements.
• Ensure timely procurement to avoid any production disruptions.
• Forecast material demand and maintain smooth material availability.

3. Cost Optimization & Quality Control

• Conduct market research to identify cost-saving opportunities.
• Procure materials at the best possible rates without compromising on quality.
• Ensure procured materials meet company quality standards and Ayurvedic compliance norms.
• Support new product development by sourcing high-quality and cost-effective suppliers.

4. Inventory & Supply Chain Coordination

• Monitor inventory levels of raw materials and packaging materials.
• Coordinate with warehouse, production, finance, and QA departments for smooth supply chain flow.
• Prevent stock-outs and overstocking through effective planning.

5. Compliance & Documentation

• Maintain complete procurement documentation, purchase records, approvals, and supplier files.
• Ensure procurement activities comply with legal and regulatory requirements such as FSSAI, GMP, etc.
• Prepare procurement MIS reports, vendor evaluation reports, and cost-saving analysis.

6. Team Management

• Lead, guide, and monitor the procurement team.
• Assign tasks, review performance, and ensure accountability within the department.
• Build efficient procurement systems and workflows.

Required Skills & Qualifications:

• Bachelors/Masters degree in Supply Chain, Procurement, Operations, or related field.
• 8+ years of experience in procurement/vendor management, preferably in FMCG/Ayurvedic/Pharma industry.
• Strong negotiation and vendor development skills.
• Knowledge of procurement compliance and documentation.
• Excellent coordination, analytical, and leadership abilities.
• Proficiency in Excel, ERP/Odoo, and procurement MIS reporting

Preferred Industry:
Ayurvedic / Herbal / FMCG / Pharma / Nutraceutical