Procurement Import Staff

Qualifications

• Bachelor’s degree (S1) in any major, with experience in import activities.

• Minimum 1–2 years of experience in Procurement/Purchasing, particularly in handling import processes.

• Good understanding of procurement and purchasing processes, especially for overseas purchases.

• Familiar with basic import processes and documents, such as Invoice, Packing List, Bill of Lading/Airway Bill, and other supporting documents.

• Good communication and negotiation skills when dealing with suppliers, especially overseas suppliers.

• Knowledge of Incoterms and basic international trade transactions is an advantage.

• Experience with ERP/Purchasing Systems, familiarity with TS NAV / Business Central (BC) is an advantage.

• Have Basic knowledege of Microsoft Excel.

• Good administrative, coordination, communication, and problem-solving skills.

• Detail-oriented and accurate when handling documents and data.

• Good command of English, particularly for business emails and work-related documents.

• Mandarin language proficiency is an added advantage.

Job Description

• Execute import procurement processes according to company requirements and applicable procedures.
• Prepare and manage Purchase Orders (PO) for overseas suppliers according to company requirements.
• Communicate and coordinate with suppliers regarding pricing, product specifications, delivery schedules, and import documents.
• Ensure the completeness and accuracy of import documents, including Invoices, Packing Lists, Bills of Lading/Airway Bills, and other supporting documents.
• Coordinate with Forwarders, and other relevant departments throughout the import process.
• Monitor the shipment process from overseas suppliers until the goods are received by the company.
• Monitor shipment status and ensure goods arrive according to the agreed schedule.
• Assist in resolving import-related issues, including shipment delays, document discrepancies, and issues with suppliers or forwarders.
• Maintain proper administration and filing of procurement and import documents.
• Prepare regular reports related to purchasing and import activities.

Benefits

• Competitive salary
• THR (Religious Holiday Allowance)
• BPJS Health & Employment
• Career advancement opportunities