Procurement Manager Admin HR

Procurement Manager Admin & HR

Department: Procurement

Reports To: Senior Manager - Procurement

Location: Hyderabad, India

Experience Required: 1–3 years

Role Purpose

The Assistant Manager – Admin Procurement will manage and streamline administrative procurement operations for our offices in Dubai and India. This role bridges the gap between daily corporate office needs, major administrative service agreements, and commercial execution. The ideal candidate will optimize corporate spending, manage regional vendor ecosystems, and ensure all administrative appointments align with company budgets, local compliance standards, and timelines.

• Department: Procurement / Administration
• Reports To: Procurement Manager
• Locations Cover: Dubai, UAE & India (Cross-border coverage)
• Employment Type: Full-time

Key Responsibilities

1. Admin Sourcing & Tendering

• Manage the end-to-end tendering process for requirements of corporate admin and cross functional departments including office fit-outs, facility management, IT infrastructure, corporate travel agencies, and employee medical/life insurance.
• Prepare and issue RFP and RFQ packages based on internal stakeholder briefs for both the Dubai and India locations.
• Conduct thorough commercial evaluations of incoming bids alongside technical reviews performed by IT, HR, or Facility operations teams.

2. Contract Drafting & Negotiation

• Negotiate commercial terms, service level agreements (SLAs), and delivery schedules with regional vendors to maximize cost optimization and achieve annual savings targets.
• Draft, review, and renew corporate agreements, including Annual Maintenance Contracts (AMCs), office leases, and global software subscriptions, utilizing standard contract templates.
• Manage contract variations, scope adjustments, and service addendums across both regional offices.

3. Vendor & Compliance Management

• Establish and maintain a pre-qualified database of reputable regional vendors, suppliers, and service providers in Dubai and India.
• Assess vendor performance regularly against contract SLAs, delivery timelines, and key performance indicators (KPIs).
• Ensure full compliance with local corporate laws, customs regulations for cross-border shipping, and tax structures (such as UAE VAT and India GST).

4. Cross-Functional Stakeholder Management

• Collaborate closely with HR, IT, Finance, and Facility Heads across both regions to map out quarterly and annual procurement schedules.
• Advise internal management teams on cost-saving alternatives, volume discounts, and shared services between the Dubai and India entities.
• Align with the finance department to track administrative cash flows, process vendor milestone payments, and manage corporate credit card/petty cash reconciliations.

Requirements

Skills

• 1–3 years of procurement experience, with a significant focus on Admin, HR, Legal and consulting services
• Negotiation Skills: Proven track record of successfully negotiating high-value corporate contracts and global service level agreements.
• Contractual Knowledge: In-depth familiarity with corporate service contracts, liability clauses, non-disclosure agreements (NDAs), and corporate insurance requirements.
• Software Proficiency: Mastery of ERP systems (SAP, Oracle, or Microsoft Dynamics) and advanced Microsoft Excel for spend analysis.
• Cross-border experience managing vendors or office setups in both the Middle East (specifically Dubai) and India is highly preferred.

Education

• Bachelor’s Degree in Engineering or Business Administration, Supply Chain Management, Commerce, or a related field (Mandatory).
• Professional certification in procurement (e.g., CIPS, MCIPS, or CPM) is highly advantageous.

Preferred

• Exposure to real estate/construction or large multi-entity group structures
• Experience managing multi-market logistics (India, GCC, UK, or similar investor markets)