Procurement Manager

Position: Procurement Executive

Job Summary

The Procurement Executive is responsible for sourcing, purchasing, and ensuring the timely supply of goods and services required by the company. This role works closely with suppliers, warehouse, sales, finance, and logistics teams to maintain optimal inventory levels, achieve cost savings, and ensure uninterrupted business operations.

Key Responsibilities

Procurement & Purchasing

• Source and procure products, packaging materials, and operational supplies in accordance with company requirements.
• Prepare and issue Purchase Orders (POs) accurately and on time.
• Monitor order status and ensure timely delivery from suppliers.
• Ensure purchased products meet the company's quality standards and specifications.
• Maintain accurate purchasing records and documentation.

Supplier Management

• Identify, evaluate, and develop new suppliers.
• Negotiate pricing, payment terms, lead time, rebates, and service agreements.
• Build and maintain strong relationships with existing suppliers and principals.
• Conduct regular supplier performance evaluations.

Inventory & Planning

• Work closely with the Warehouse and Sales teams to forecast purchasing requirements.
• Monitor stock levels and replenish inventory to avoid stock shortages or excess inventory.
• Coordinate with relevant departments regarding slow-moving, obsolete, or short-expiry products.

Cost Management

• Compare quotations and recommend the most cost-effective purchasing decisions.
• Support cost reduction initiatives without compromising product quality or service.
• Monitor market trends, pricing, and supply availability.

Coordination

• Liaise with Logistics and Warehouse teams to ensure smooth inbound deliveries.
• Coordinate with Finance on supplier invoices, payment schedules, and account reconciliations.
• Work with Sales and Brand teams on promotional purchases and new product launches.

Compliance & Reporting

• Ensure procurement activities comply with company policies and procedures.
• Maintain complete supplier records, contracts, and price lists.
• Prepare procurement reports, purchasing analysis, and cost-saving reports.
• Support internal and external audits by providing procurement documentation.